United Independent School District Ionwave #RFP 034-2019

Award for Band Instrument Repair Services for United Independent School District

United Independent School District (UISD) has awarded contracts for comprehensive band instrument repair services for its Fine Arts Department. - Government Buyer: - United Independent School District (UISD), Laredo, Texas - Director of Fine Arts and Mr. Joe Narvaez (Buyer) - Vendors Awarded: - Hillje Music Centers, LLC - Melhart Music - Music & Arts - The Band Shop - Products/Services Requested: - Repair services for a wide range of brass and woodwind instruments, including: - Piccolo, Flute (closed/open hole), Oboe (student/professional), Clarinet (Bb, Eb Alto, Bass, Eb Contra-Bass), Saxophone (Eb Alto, Tenor, Baritone), Bassoon, Cornet (lacquer/silver), Trumpet (lacquer/silver), French Horn (single/double), Trombone (tenor, bass, F attachment), Euphonium (3/4 valve, lacquer/silver), Tuba (lacquer/silver, piston/rotary), Marching Baritone (lacquer/silver), Mellaphone (lacquer/silver), Sousaphone (lacquer/silver/white fiberglass) - Repair types include playing condition restoration, dent removal, chemical cleaning, valve reconditioning, pad replacement, complete overhauls, and case repairs - Each repair line item is for quantity 1, with multiple line items per instrument type - Unique/Notable Requirements: - All repairs must use original manufacturer parts (OEM parts required) - Vendors must provide repair estimates and actual costs within five working days - Repairs must be guaranteed defect-free for 90 days; additional repairs completed within 15 working days if needed - Vendors are responsible for pickup and delivery of instruments - Insurance coverage required for service providers (liability, auto, umbrella, workers' compensation, employer's liability) - UISD must be added as an additional insured on vendor policies - Period of Performance: - Initial contract term is one year, with options to extend for two additional one-year periods - Place of Performance: - United Independent School District facilities, Laredo, Texas

Description

United Independent School District is soliciting sealed proposals from qualified vendors for band instrument repair for the 2019-2020 school year. A single contract of one (1) year duration will be awarded, with the option to extend for two (2) additional years, in one (1) year increments. Contracts will end August 31 of each year. The scope includes repair services for various band instruments with specific repair requirements and warranty conditions. Vendors are responsible for pickup and delivery costs and must provide repair estimates and actual costs within specified timeframes.

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