Opportunity
Rhode Island State Transparency Portal #7549216
Award for Statewide Scheduling, Time, Leave, and Attendance System (EmpCenter) Implementation and SaaS
Posted
December 11, 2015
Identifier
7549216
NAICS
541512, 541611
The State of Rhode Island Department of Administration has awarded a multi-year contract for a comprehensive scheduling, time, leave, and attendance reporting system to WorkForce Software, LLC. - Government Buyer: - State of Rhode Island, Department of Administration, Division of Purchases - OEM/Vendor: - WorkForce Software, LLC (OEM and solution provider) - Products and Services Requested: - Implementation and SaaS provision of the EmpCenter Scheduling, Time, Leave, and Attendance Reporting System - Modules include: Time and Attendance, Absence Compliance Tracker, Advanced Scheduler, Compliance Portal - Professional services: requirements gathering, solution design, configuration, testing, deployment, and support - Unit-based training services for approximately 10,600 employees across 43 agencies - Travel expenses for implementation team (30 trips) - Annual SaaS subscription fees - Notable Requirements: - Multi-phase deployment with defined milestones (kick-off, requirements, design, configuration, testing, deployment phases) - Fixed-fee structure for implementation and training - SaaS fees paid annually in advance, with options for four additional one-year renewals - Adherence to State's General Conditions of Purchase and detailed Statement of Work - System must support a large, multi-agency workforce and comply with state HR and compliance needs
Description
This procurement is for a scheduling, time, leave, and attendance reporting system for the Department of Administration, State of Rhode Island. The contract includes implementation, requirements gathering, system design, delivery of configured solutions, client system testing, deployment phases, travel expenses, SaaS fees, and training services. The agreement is effective from November 12, 2015, to November 1, 2019, with options to renew for four additional one-year extensions. The total contract amount is approximately $3,053,848.