University of Kansas Ionwave #2955075

University of Kansas On-Call Moving, Relocation, and Storage Services for Multiple Campuses

The University of Kansas (KU) and the University of Kansas Medical Center (KUMC) are seeking qualified vendors to provide comprehensive on-call moving, relocation, storage, and logistics services across multiple campuses and statewide locations. - Government Buyer: - University of Kansas (KU) and University of Kansas Medical Center (KUMC) - Offices include Procurement Services, Facilities Planning and Development, Facilities Services, and Operations - OEMs and Vendors: - No specific OEMs are named, but vendors must coordinate with OEMs or qualified technicians for specialized laboratory and research equipment moves (e.g., mass spectrometers, ultra-low freezers, centrifuges, fume hoods) - Products and Services Requested: - Full-service moving and relocation (packing, disassembly/reassembly, transport, placement) - Specialized laboratory and research equipment moves, including OEM coordination for disconnection/reconnection - Temporary and long-term storage (climate-controlled and unconditioned) - Furniture and cubicle reconfiguration, including modular systems - Project management, move planning, and coordination - Labor crews (2-4 movers), supervisors, project managers, laboratory move specialists, equipment rigging specialists, packing crews, installers, and drivers - Moving vehicles (trucks, vans, climate-controlled trucks, lift gate trucks, oversize sedans), rigging equipment (forklifts, cranes, pallet jacks, dollies, library carts, blankets) - Packing materials (boxes, anti-static packaging, bubble wrap, tape, labels, specialty crating materials) - Handling of large, heavy, or sensitive items, including custom crating and vibration-controlled transport - Storage services with inventory tracking and retrieval - Unique or Notable Requirements: - Ability to serve multiple campus locations across Kansas, including surge capacity for large or urgent projects - Coordination with university move coordinators to minimize operational disruption - Compliance with safety, regulatory, and insurance requirements; background checks for staff - Detailed pricing for standard, overtime, and double-time labor rates; incentives such as volume rebates and prompt payment discounts - Pre-move condition documentation, claims management, and protection of university infrastructure - Capability to handle specialized scientific equipment with OEM or third-party technician involvement - Estimated Annual Spend: - Approximately $425,000 per year - Contract Term: - Three years with two optional one-year renewals; annual price increases capped at 3% or CPI

Description

The University of Kansas (KU) and The University of Kansas Medical Center (KUMC) are soliciting electronic bids from qualified suppliers to provide On-Call Moving Services. The services include full service moving, relocation, potential storage, and related logistics to support a wide range of relocation needs across multiple campuses and locations. The contract term is three years with two optional one-year renewals, with price increases limited to 3% or CPI. The scope covers moves of administrative offices, academic departments, classrooms, laboratories, and specialized research environments, requiring coordination with KU move coordinators and adherence to safety and operational standards.

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