City of Elgin Ionwave #RFP 26-016 Addendum 1

Beer Concession Operator Sought for Nightmare on Chicago Street Festival in Elgin

The City of Elgin, Illinois is seeking a qualified beer concession operator for its annual Nightmare on Chicago Street (NOCS) festival, a large-scale event with expected attendance of over 26,000 across two days. - Government Buyer: - City of Elgin, Purchasing Department - Scope of Work: - Operate multiple beer vending locations, including a possible VIP area - Provide comprehensive beer concession services, including product offerings, supply logistics, and partnership with a beverage distributor - Staff all locations with BASSET-certified servers and ensure proper ID checking - Manage supply lists (cups, wristbands, signage), refrigeration, drop-off/pick-up times, and pricing - Vendor Requirements: - Must hold a valid City of Elgin liquor license and provide proof of insurance - Preference for vendors with a brick-and-mortar location in Elgin - Compliance with city affirmative action and sexual harassment ordinances - Electronic proposal submission required - Products/Services Requested: - Various beer products (kegs and non-draft options) - Supplies for beer service and ID verification - Beer concession operation services (setup, breakdown, point of sale management) - Notable Requirements: - Detailed operational plan covering staffing, logistics, and supply management - Contract may be renewed for up to three years - No specific OEMs or product brands are mentioned; vendor must partner with a beverage distributor - Places of Performance: - Multiple event locations in downtown Elgin: 158 East Chicago St., 215 East Chicago St., 5 S Spring St., 78 S Spring St., 50 South Grove Ave.

Description

The City of Elgin is soliciting proposals for beer concession services at the Nightmare on Chicago Street (NOCS) festival scheduled for October 16-17, 2026. The scope includes providing beer concession services at multiple vending locations, including a possible VIP location, with requirements for staffing, product offerings, and operational plans. The event expects large attendance, with 6,000 on Friday and over 20,000 on Saturday, requiring comprehensive service and compliance with city regulations. The contract may be renewed up to three years, and proposals must be submitted electronically by May 11, 2026.

View original listing