Sedgwick County Sedgwickcounty #26-0053

Sedgwick County Legacy Document Imaging & Book Scanning Solution Solicitation

Sedgwick County, Kansas is seeking a comprehensive solution for digitizing its Register of Deeds' legacy document books. - Government Buyer: - Sedgwick County Register of Deeds, Purchasing Department - Project Scope: - Scanning and digitizing approximately 2,600 to 2,800 legacy document books - Formats include bound books, loose pages, laminated, photostat, and multi-document pages - Image processing, quality control, and conversion to TIFF format - Delivery of digitized files on encrypted USB drives - Integration with the county's vendor-based recording system - Provision of a searchable web portal for secure online access by staff and public - Requirements: - Minimum five years of relevant experience for vendors - Onsite or secure offsite scanning options - Detailed technical, security, and project management standards - Data ownership, insurance, and indemnification provisions - Proposals evaluated on quality, service, references, and capability (not solely price) - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation - Places of Performance: - Sedgwick County, Kansas - Sedgwick County Purchasing Department, 100 N. Broadway, Suite 610, Wichita, KS 67202

Description

Sedgwick County is seeking proposals for a Legacy Document Imaging & Book Scanning Solution for the Register of Deeds office. The project involves scanning and digitizing approximately 2,600 to 2,800 legacy document books in various formats. The digitized images will be integrated into a vendor-based recording system for secure online access by staff and the public. Proposals are due by June 2, 2026, and the county will evaluate submissions based on quality, service, and other criteria beyond just price.

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