Texas DIR/ESBD #HHS0017305

Texas HHSC Solicits Permit Mail Services for Outgoing Agency Correspondence in Austin

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids for comprehensive permit mail services to support outgoing agency correspondence in Austin, TX. - Government Buyer: - Texas Health and Human Services Commission (HHSC), Procurement and Contracting Services (PCS) - Eligible users include both HHSC and the Department of State Health Services (DSHS) - Products/Services Requested: - Daily processing, secure pickup, transport, sorting, and same-day delivery of up to 15,000 USPS permit mail pieces (letters, booklets, flats) from 6101 E Oltorf St, Austin, TX to the USPS Business Mail Entry Unit (BMEU) or alternate USPS facility - Handling of mail containing Personally Identifiable Information (PII) with secure transport and compliance with privacy requirements - Provision of signed receipts for each pickup, itemized monthly invoices, and emergency/after-hours service as needed - Compliance with USPS CASS, MASS, and Move Update requirements - Notable Requirements: - Contractors must be USPS certified and have at least three years of relevant experience - Secure transport plan and background checks for personnel - Ability to process occasional international mail - Contract includes an initial term through August 31, 2027, with two one-year renewal options and a possible one-year extension - No specific OEMs or commercial vendors are named in the solicitation - Estimated contract value is approximately $97,000 - NIGP code 91558 (Mailing Services, Including Addressing, Collating, Packaging, Sorting, and Delivery) applies

Description

The Texas Health and Human Services Commission (HHSC) is seeking competitive bids to establish contract(s) for permit mail services of all outgoing agency correspondence. Both HHSC and the Department of State Health Services (DSHS) will be entitled to use any contract awarded. The solicitation includes mailing services such as addressing, collating, packaging, sorting, and delivery. The procurement is managed through the Texas SmartBuy portal with a response deadline of May 15, 2026, at 10:30 AM Central Time.

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