SAM #36C25926Q0435

VA Solicitation for Multi-Year Supply of Air Filters (MERV 9A/13/14) for Rocky Mountain Regional VA Medical Center

The Department of Veterans Affairs is seeking a multi-year supply of air filters for the Rocky Mountain Regional VA Medical Center in Aurora, Colorado. - Government Buyer: - Department of Veterans Affairs, Eastern Colorado Health Care System - Network Contract Office 19 - Rocky Mountain Regional VA Medical Center - Products/Services Requested: - Wide range of air filters, including MERV 9A, 13, and 14 rated filters - Multiple sizes and configurations, both standard and custom - Specific part numbers and maximum quantities provided for each line item - All filters must be new, OEM (Original Equipment Manufacturer) products; remanufactured or gray market items are not allowed - Filters must meet ASHRAE standards and UL 900 fire rating - Delivery required within 7-10 business days (15 days for custom filters) - Freight included in unit prices - Notable Requirements: - Offerors must be OEMs or authorized dealers/distributors/resellers and provide documentation of their status - Compliance with OEM warranty and service terms is mandatory - All products must meet or exceed salient characteristics specified in the solicitation - Adherence to Trade Agreements Act and non-discrimination (DEI) clauses - OEMs: - No specific OEMs or brands are named; solicitation is "brand name or equal" and open to any manufacturer meeting requirements

Description

Request for Quote (RFQ) #: 36C25926Q0435 Air Filters (Brand Name or Equal) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) Part 12, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. The deadline for all questions is 10:00am MT, May 5, 2026 All questions must be submitted in writing no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation. Quotes are to be provided to Noaa.Lanotte@va.gov no later than 10:00am MT, May 15, 2026. Quotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submission (10MB email limit). The Government reserves the right to make award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated; failure to do so shall not be considered for award. This is a Request for Quote (RFQ) and the solicitation number is 36C25926Q0435. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01 effective March 13, 2026. The North American Industrial Classification System (NAICS) code for this procurement is 333413 with a small business size standard of 500 Employees. This solicitation is a 100% unrestricted. List of Line Items; Price/Cost Schedule All line items specify a Not-to-Exceed (NTE) amount. Orders will be placed by authorized ordering personnel as needed. Resulting contract will include these terms. This is a firm order ONLY if your price does not exceed the maximum line item or total price in the Schedule. Submit invoices through Tungsten in accordance with the invoicing instructions provided under the Contract Administration Data of this order. If you cannot perform in exact accordance with this order, withhold performance, and notify the Contracting Officer immediately, giving your quotation. Line Item Contract Period Part Number Description Country of Origin Unit Quantity (Not to Exceed NTE) Price Extended Price 0001 Base Year 406331006 30/30 DUAL 9 24X12X2 (Brand Name or Equal) NTE   EA 410 $ $ <!-- Additional rows omitted for brevity --> Grand Total $ Description of Requirements for the items to be acquired: Please see attached Statement of Work. Period of Performance: Base Year: 09/28/2026 - 09/27/2027 Option Year 1: 09/28/2027 - 09/27/2028 Option Year 2: 09/28/2028 - 09/27/2029 Option Year 3: 09/28/2029 - 09/27/2030 Option Year 4: 09/28/2030 - 09/27/2031 Delivery and acceptance is to be F.O.B Destination (RFO 52.247-34) at the Veterans Affairs Medical Center, located at Rocky Mountain VA Medical Center, 1700 N Wheeling Street, Aurora, CO 80045. Relevant Clauses and Instructions: 52.212-1, Instructions to Offerors--Commercial Items ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL Gray market items are Original Equipment Manufacturer's (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e., replacement parts). No remanufactures or gray market items will be acceptable. Offeror shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed medical supplies, verified by an authorization letter or other documents from the OEM, ensuring OEM's warranty and service are provided and maintained. All software licensing, warranty, and service shall be in accordance with OEM terms and conditions. The delivery of gray market items constitutes a breach of contract. The VA reserves the right to enforce contractual remedies, including termination or replacement at no cost upon discovery of such items. Offerors providing an

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