SAM #36C24526Q0491

VA Seeks Calibration and Maintenance for Audiology Equipment Across Multiple Facilities

The Department of Veterans Affairs, VISN 5 NCO 5, is seeking qualified vendors to provide calibration and maintenance services for a wide range of audiology equipment at multiple VA medical centers and outpatient clinics in Washington, DC, Maryland, and Virginia. - Government Buyer: - Department of Veterans Affairs, VISN 5 NCO 5, Contracting Office - OEMs and Vendors Mentioned: - E3 Diagnostics - GN Otometrics (also referenced as GN Otonometrics and GN OTOMETRICS NORTH AMERICA) - Grason Stadler - Audioscan - Interacoustics USA - Micromedical - MAICO Hearing Instruments - Eckel Booth - Whisper Booth - Products/Equipment Requested: - Audiometric exam booths, audiometers, tympanometers, ABR systems, hearing aid verification systems, and related audiology diagnostic equipment - Specific models and quantities include: - Audioscan VERIFIT 2 (18 units) - GN Otometrics Madsen Astera2 (11 units) - Grason Stadler GSI Tympstar Pro (12 units) - Interacoustics ECLIPSE W/EP25 (4 units) - Grason Stadler Audiostar Pro (4 units) - Interacoustics AD528 (1 unit) - Interacoustics Titan (1 unit) - Micromedical Aquastim (1 unit) - Micromedical Visual Eyes (1 unit) - GN Otonometrics ICS Impulse (1 unit) - MAICO MA 41 (2 units) - Eckel Booth (10 units) - Whisper Booth (1 unit) - Additional exam booths and diagnostic systems at various locations - Services Requested: - Calibration and maintenance services for all listed audiology equipment - Preventative maintenance per OEM recommendations, parts replacement, software updates, 24/7 remote support, and service reporting - Technicians must be OEM-trained/certified; use of OEM-certified parts is required - Response to trouble calls within 30 minutes - Compliance with safety, security, and federal subcontracting requirements (notably for SDVOSB/VOSB participation) - Unique/Notable Requirements: - Vendors must demonstrate experience in healthcare environments and provide certified technicians - Strict adherence to federal limitations on subcontracting, especially for SDVOSB/VOSB firms - Service coverage spans multiple VA facilities and outpatient clinics across DC, Maryland, and Virginia

Description

SOURCES SOUGHT NOTICE | 36C24526Q0491 Subject: Calibration and Maintenance Services for Audiology Equipment NAICS Code: 811219   Other Electronic and Precision Equipment Repair and Maintenance PSC: J065   Maintenance, Repair, and Rebuilding of Equipment Medical, Dental, and Veterinary Equipment and Supplies DESCRIPTION: This is a Sources Sought Notice ONLY. This notice is for market research purposes to identify capable businesses to provide calibration and maintenance services for audiology equipment at the WASHINGTON DC VA MEDICAL CENTER, Department of Veterans Affairs. No solicitation is available at this time. Responses to this notice will not result in a contract award and will not be considered as proposals or quotes. Information Requested: Interested firms are invited to submit a brief capability statement demonstrating: Relevant experience performing calibration and maintenance on audiology equipment within a healthcare environment. Certifications and qualifications of technicians. Availability to perform services at announcement location. Business size and socioeconomic status (e.g., SDVOSB, VOSB, small business). DUNS/CAGE Code and contact information. Submission Instructions: Please send your capability statement by May 8, 2026, 1:00 PM EST, via email to Amy.Walter1@va.gov, Contracting Officer. NOTE: This notice is for planning purposes only and does not constitute a solicitation or a commitment by the Government. Responses may be used to determine the appropriate acquisition strategy for a future procurement. SDVOSB/VOSB LIMITATIONS OF SUB-CONTRACTING If your firm is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB) and is interested in this requirement, please address how your firm will comply with the applicable Limitations on Subcontracting (FAR 52.219-14 and/or VAAR 852.219-73/74 as applicable). Specifically: Describe how your business will ensure that at least 50% of the cost of contract performance incurred for personnel will be expended for employees of your own concern, as required by the limitations on subcontracting. If you intend to use subcontractors, explain which portions of the work (if any) will be subcontracted, the names of potential subcontractors (if known), and how you will ensure compliance with the subcontracting limitations. Responses that do not address how the firm will meet the limitations on subcontracting may not be considered for potential set-aside decisions. You can place this section directly after the Information Requested bullet points in your notice. Here's how it might look in context: Information Requested: Interested firms are invited to submit a brief capability statement demonstrating: Relevant experience performing calibration and maintenance on audiology equipment within a healthcare environment. Certifications and qualifications of technicians. Availability to perform services at announcement location. Business size and socioeconomic status (e.g., SDVOSB, VOSB, small business). DUNS/CAGE Code and contact information. Additional Information for SDVOSB/VOSB Respondents: If your firm is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or Veteran-Owned Small Business (VOSB), please address how your company will comply with the limitations on subcontracting as specified in FAR 52.219-14 and/or applicable VAAR clauses, including how at least 50% of the cost of contract performance incurred for personnel will be expended for employees of the concern. Only certified firms listed as verified on the Vendor Information Pages (VIP) in the SBA certification database [on the SBA VetCert portal at https://veterans.certify.sba.gov/ ](see subpart 819.70) will count towards SDVOSB and VOSB subcontracting goals [or towards any subcontract commitments]. SDVOSB/VOSB LIMITATIONS OF SUB-CONTRACTING Vendor must be willing to certify and sign the following clause: 852.219-75  VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction. As prescribed in 819.7011(b), insert the following clause: VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that - If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i)  Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii)  General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii)  Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: Referral to the VA Suspension and Debarment Committee; A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: Printed Title of Signee: Signature: Date: Company Name and Address: (End of clause) VENDORS MUST BE PREPARED TO BREAKDOWN COSTS TO SHOW HOW YOUR BUSINESS MEETS THE SDVOSB/VOSB LIMITATIONS OF SUBCONTRACTING. Sources Sought Notice: 36C24526Q0491 Compliance with 51% Limitation on Subcontracting [Audiology Calibrations Support Contract] Background: The Department of Veterans Affairs (VA) is conducting market research to identify qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) and Veteran-Owned Small Businesses (VOSB) that are capable of fulfilling the requirements for [describe project/services/supplies]. We are seeking feedback from potential vendors regarding their ability to comply with the 51% Limitation on Subcontracting requirement, as specified in FAR 52.219-27 and FAR 52.219-29 (and corresponding VAAR clauses). Instructions: Interested firms are requested to provide a written response addressing the items below. Please provide as much detail and supporting information as possible to demonstrate how your company would comply with the limitation on subcontracting if awarded the contract. Direct Labor/Personnel Effort Briefly describe how your firm would ensure that at least 51% of the contract cost attributable to personnel, or labor hours, would be expended for employees of your firm. Provide general estimates or descriptions of your typical staffing plans for similar contracts. Do you intend to self-perform this effort? If you are located outside the immediate area, how will you self-perform? Or, do you intend to subcontract work under this contract? If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting? Materials & Supplies (If Applicable) If applicable to this procurement (e.g., supply contracts), explain how your firm would meet the requirement that at least 51% of the cost of supplies (excluding the cost of materials for construction contracts) would be provided by your firm. Subcontractor Roles and Percentages Explain your approach to subcontracting, including anticipated roles of any subcontractors and the estimated percentage of contract value they would perform. Work Performance Breakdown For the scope outlined in this notice, describe which portions would likely be performed by your firm versus subcontractors. NAICS Code Limitation Clarification Reference the NAICS code you believe applies to this work and describe any unique calculations or limitations involved. Certification and Attestation Provide a statement indicating your acknowledgement of, and intent to comply with, the 51% limitation on subcontracting as required by federal regulations. Sample Table Format (for illustrative purposes): Category Your Firm (%) Anticipated Subcontractors (%) Direct Labor (Hours/Cost) Materials/Supplies Overall Contract Value Submission Instructions: Please submit your response to [contracting officer email/address] by [response deadline]. This is a sources sought notice only and does not obligate the Government to issue a solicitation or award a contract. Your response will help inform our acquisition strategy. Point of Contact: [Name] [Title] [Organization/Office] [Email/Phone] Additional Links: VISN 5

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