SAM #36C77026R0007

VA Dallas CMOP Market Research for Integrated Tablet and Capsule Automation System and Sorting Loop Modernization

The Department of Veterans Affairs (VA) Dallas Consolidated Mail Outpatient Pharmacy (CMOP) in Lancaster, Texas, is seeking market research responses for a comprehensive modernization project: - Government Buyer: - Department of Veterans Affairs (VA), National CMOP Office, NCO 15 Contracting Office - CMOP, Leavenworth KS Contracting Office - Dallas Consolidated Mail Outpatient Pharmacy (CMOP) - OEMs and Vendors: - No specific OEMs or vendors are named in the notice; the VA is seeking information from all qualified sources - Products/Services Requested: - Installation and integration of a new, fully integrated Tablet and Capsule Automation (TCA) system - Must automate dispensing, labeling, imaging, weighing, capping, sealing, and routing for low- to medium-volume prescriptions - System must support at least 350 unique National Drug Codes (NDCs) and 350 dispensers - Throughput requirement: 5,725 completed vials per shift - Maximum reject rate: 2.1%; 100% product selection accuracy - Patient safety features: barcode/RFID validation, real-time exception management, pharmacist verification tools - Integration with existing Pharmacy Operating System (POS) and CMOP data infrastructure - Microsoft-based software architecture, cybersecurity compliance (PIV/PKI authentication) - Deliverables: as-built drawings, control logic, network diagrams, maintenance plans, spare parts, user/administrator training - Redesign and installation of a new loop sorter area - Includes conveyors, de-pucking systems, routing mechanisms, and integration with current packing stations - Replacement of legacy hardware with minimal production interruption - Vertical Lift Modules (VLM) for storage and replenishment - Additional pucks matching current specifications (dimensions, materials, RFID chips) - Full system integration, software development, hardware installation, testing, documentation, and training - Unique/Notable Requirements: - Rigorous testing and acceptance processes - Ergonomic design and enhanced safety features - One-year warranty upon system acceptance - Minimal disruption to ongoing pharmacy operations during installation - Contractor responsible for all integration, commissioning, and project management - No specific part numbers or OEM products are listed; this is a sources sought/market research notice only

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY. The Department of Veterans Affairs (VA) Dallas Consolidated Mail Outpatient Pharmacy (CMOP) in Lancaster, Texas, operates a high volume, automated prescription fulfillment environment supporting more than 112 million prescriptions annually. To maintain and expand production capacity, improve safety, and replace aging automation, the VA requires the installation of a new, fully integrated Tablet and Capsule Automation (TCA) system and a redesigned loop sorter area. The initiative focuses on improving throughput, eliminating single points of failure, and ensuring seamless integration with the existing Pharmacy Operating System (POS) and National CMOP data infrastructure. The new TCA system will provide automated dispensing for low- to medium-volume prescriptions, thereby relieving load on existing high-volume TCA equipment. Required capabilities include automated labeling, accurate tablet/capsule dispensing, imaging, weighing, capping, sealing, and routing supported by robust audit trails and error prevention mechanisms. The equipment must deliver 5,725 completed vials per shift, maintain a maximum reject rate of 2.1%, and support at least 350 unique NDCs. Additionally, the system must ensure 100% product selection accuracy and incorporate multiple patient safety safeguards, including barcode/RFID validation, real time exception management, and pharmacist verification tools. The project also requires the design and installation of a new loop sorter area capable of handling combined throughput from low-, medium-, and high-volume TCA equipment with an additional 20% growth margin. This includes new conveyors, de pucking systems, routing mechanisms, integration with current puck packing stations, and complete replacement of legacy conveyance hardware. Installation must not interrupt production operations, and contractors must manage all utilities, controls, networking, and safety systems. The contractor will serve as the systems integrator responsible for full design, software development, hardware installation, testing, and documentation. Requirements include distributed Microsoft based software architecture, detailed audit logging, cybersecurity compliance including PIV/PKI authentication, and integration with VA IT environments. Comprehensive deliverables include as built drawings, control logic, network diagrams, maintenance plans, spare parts, and user/administrator training. A rigorous, multi phase testing and acceptance process from component testing through large scale stress testing must be completed to validate system performance before go live. Ultimately, this modernization effort ensures Dallas CMOP can meet current and future prescription demand with higher reliability, improved safety, enhanced throughput, and reduced operational bottlenecks strengthening the VA s mission to provide timely, accurate medication fulfillment for Veterans nationwide. Quotes are not being solicited at this time. The Government does not intend to award a contract on the basis of this sources sought. Vendors are required to address the following questions to be considered a viable source for future needs. Are you a manufacturer of the items being requested? Yes or No

If not the manufacturer:

Identify the manufacturer?

Can you provide a letter of authorization from the manufacturer showing you are a Authorized Distributor of the manufacturer? Yes or No

Where are the requested items manufactured?

Can you meet the requirements described in the attached PWS TCA System Installation? Yes or No

Any responses to this sources sought must include answers to all of the above questions in order to adequately assess the capabilities of the marketplace in relation to the requirements of this procurement.

When responding please include:

Your company s POCs: Name Phone Number Email Address Your Company s SAM Unique ID Number Your Company s Capability Statement Include Your Company s Relevant Past Performance History for similar equipment within the past 5 years.

Interested sources may respond to this notice via email to Kelley.Cunningham@va.gov on or before May 12, 2026 @ 3:00pm CT.

This Sources Sought Notice is issued solely for information and planning purposes in accordance with FAR Part 10 Market Research. It does not constitute a solicitation and shall not be construed as a commitment by the Government.

The Government will NOT reimburse respondents for any costs associated with participation in this notice. Respondents will not receive individual feedback. A solicitation may or may not be issued at a later date.

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