SAM #SS-1525084

Correspondence Management Support Services for IHS Executive Secretariat

The Department of Health and Human Services (HHS), through the Indian Health Service (IHS), is seeking correspondence management support services for its Executive Secretariat. - Government Buyer: - Department of Health and Human Services (HHS) - Indian Health Service (IHS) - Office of the IHS Director, Executive Secretariat Staff - OMAS Strategic Buying Center - Professional Services (contracting office) - Products/Services Requested: - Correspondence management support services, including: - Drafting, editing, reviewing, tracking, and managing internal and external correspondence - Maintaining tracking systems and documentation - Ensuring compliance with National Archives and Records Administration (NARA) standards - Delivering daily, weekly, and monthly electronic reports on correspondence activities - Ongoing management of correspondence items (drafts, final versions, supporting documentation) - Records and documentation management (databases, filing systems, process documentation) - Updating manuals and standard operating procedures (SOPs) - Labor categories include Senior Writer and Communications Specialist - Unique/Notable Requirements: - Focus on improving operational effectiveness of the IHS Executive Secretariat - Priority for Indian Small Business Economic Enterprises (ISBEE), Indian Economic Enterprises (IEE), and small business concerns - All requirements detailed in attached documents - No specific OEMs, vendors, or part numbers are mentioned in the opportunity.

Description

Department: Department of Health and Human Services 

Sub-Tier: Indian Health Service

Title: Correspondence Management Support for IHS Executive Secretariat Agency: Indian Health Service Issue Date: Friday May 1, 2026 Due Date: Tuesday May 12, 2026, no later than 3:00pm EST POCs: Responses must be submitted via email to shivani.patel@hhs.gov and Daniel.Weingarten@hhs.gov. Include “Correspondence Management Support – Your Company Name” in the Subject of the email.

This Sources Sought Notice (SSN) is for market research and planning purposes only and shall not be construed as a solicitation or an obligation or commitment to issue a solicitation by the Indian Health Service (IHS). This SSN is seeking information from the specific types of entities listed below to assess their capabilities in fulfilling the requirements set forth in this SSN. The information from this SSN will be used to determine the appropriate set-aside, if any, in accordance with the applicable regulations listed. The Government encourages the identified to respond to this Notice and will be assessed of their capabilities in the following priority:

1. Indian Small Business Economic Enterprises (ISBEE) 2. Indian Economic Enterprises (IEE) in accordance with HHSAR 326.603-1 3. Small business concerns in accordance with FAR 19.502-2 (b)(1) & (2)

Please see attachments for complete SSN notice...

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