Los Angeles County Lacounty #GCS-10637-S

Los Angeles County Solicits Records Management Services (Storage, Scanning, Destruction)

This opportunity from the County of Los Angeles Internal Services Department seeks qualified vendors to provide comprehensive records management services for County departments: - Government Buyer: - County of Los Angeles, Internal Services Department - Services Requested: - Physical Record Storage - Secure off-site storage, barcoding, indexing, inventory tracking, chain-of-custody, retrieval, pickup, delivery, archival storage, disaster recovery - Secure storage facilities with fire protection, environmental controls, and security measures - Vault Storage (Special Requirements) - Climate-controlled vault storage for sensitive documents - Transportation with air-conditioned vehicles, non-corrosive storage materials, enhanced physical security - Document Scanning - High-volume digitization, OCR, metadata indexing, quality control, secure electronic delivery - Handling of large-format and specialized media, secure chain-of-custody - Records Destruction - Secure shredding, certified destruction, environmentally responsible disposal, compliance documentation - Secure collection, transportation, chain-of-custody tracking, certificates of destruction - Vendor Requirements: - Minimum three years of recent experience in all service areas - Compliance with confidentiality, regulatory, and certification standards - Notable Features: - Open to all qualified vendors; preference for local small businesses, social enterprises, and disabled veteran business enterprises - No specific OEMs or named vendors; opportunity is for service providers - Period of Performance: - Initial five-year term, with three two-year renewal options and six month-to-month extensions (up to 11.5 years total) - Place of Performance: - Services to be provided throughout Los Angeles County for County departments

Description

The County of Los Angeles Internal Services Department is seeking qualified companies to enter into Master Agreements to provide records management services for County Departments throughout Los Angeles County on an as-needed basis. Services include labor, storage facilities, utilities, equipment, vehicles, transportation, supplies, software, inventory cataloging and tracking, and forms necessary to transport and maintain confidential storage, control, and accurate accountability of documents. Vendors may qualify in categories such as Physical Record Storage, Vault Storage with special temperature and humidity requirements, Document Scanning, and Records Destruction. The Master Agreement term is five years with options for renewal.

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