Virginia James City Civic Plus #20260684

Comprehensive Chiller, Cooling Tower, and HVAC Maintenance for Williamsburg-James City County Public Schools

This opportunity seeks a qualified contractor to provide comprehensive maintenance services for chillers, cooling towers, boilers, air handling systems, and hydronic systems at Williamsburg-James City County Public Schools (WJCC) facilities. - Government Buyer: - James City County Purchasing Office, on behalf of Williamsburg-James City County Public Schools (WJCC) - OEMs and Vendors: - No specific OEMs or vendors are named; the solicitation is open to all qualified contractors with relevant experience. - Products/Services Requested: - Chiller services: maintenance, inspections, repairs, replacements, emergency response - Cooling tower services: maintenance, inspections, repairs, replacements, water analysis, emergency response - Boiler services: maintenance, inspections, repairs, replacements, emergency response - Air handling systems services: maintenance, inspections, repairs, replacements - Hydronic and distributed systems services: maintenance, inspections, repairs, replacements, including ground-source heat pump systems - Chemical water treatment: regular treatment and analysis for cooling tower and hydronic systems - 24/7 emergency services with two-hour response time - Unique or Notable Requirements: - Mandatory site inspection for bidders - Contractor must provide all labor, materials, equipment, and transportation - Emergency services must be available 24/7, including weekends and holidays - Work may require permitting and compliance with safety and background check requirements - Pricing is time-and-material based, with defined hourly rates for regular and emergency services - Contract includes annual renewal options, subject to performance and funding - Locations: - Services performed at multiple WJCC school facilities, including Stonehouse Elementary School (3651 Rochambeau Dr, Williamsburg, VA 23188) - Main administrative location: Williamsburg-James City County Public Schools, Williamsburg, VA

Description

This Request for Proposal (RFP) seeks a qualified contractor to provide maintenance services for chillers and cooling towers for Williamsburg-James City County Public Schools. The contractor will be responsible for all labor, materials, supplies, equipment, and transportation necessary to maintain the properties and related equipment. A pre-bid meeting and multi-site visit are scheduled to provide prospective bidders with site information. Questions must be submitted by June 5, 2026, and proposals are due by June 12, 2026.

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