Minnesota Supplier Systems #G0210-2000018301

Minnesota Solicits Venue and Event Services for 2026 CAPM Leadership Awards Dinner

The State of Minnesota is seeking proposals for comprehensive venue and event services to host the Council on Asian Pacific Minnesotans (CAPM) 2026 Leadership Awards Dinner. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement - Contracting office located at 50 Sherburne Ave. Suite 112, St. Paul, MN - Products and Services Requested: - Venue rental and event space setup for approximately 850 attendees - Includes general session/dining room, registration area, private changing facilities, and photo booth area - Catering services - Three-course plated dinner with multiple entrée options (fish, beef, chicken, vegetarian) - VIP reception with hors d'oeuvres for 300 guests - Beverage service (water, tea, coffee, soda) and cash bar for alcoholic beverages - Compliance with Minnesota liquor licensing laws - Audio-visual equipment and technical support - LCD projector, projection screens, microphones, sound equipment, easels, and on-site AV staff - Security services - Three uniformed, licensed security guards for event duration - Ample surface parking for all attendees (preferably free and in close proximity) - Event setup and on-site technical support from 8:00 AM on event day - Unique/Notable Requirements: - Venue must be within the 7-County Twin Cities Metro Area (Anoka, Carver, Dakota, Hennepin, Ramsey, Scott, or Washington County) - ADA compliance and adherence to all safety codes - Emphasis on diversity and inclusion in procurement - Compliance with state insurance, security, and alcoholic beverage service regulations - No specific OEMs or vendors are named; this is an open solicitation for qualified event facilities and service providers.

Description

This solicitation is a repost for establishing a contract to host the Council on Asian Pacific Minnesotans (CAPM) 2026 Leadership Awards Dinner. The event is expected to have approximately 850 attendees including organizers and committee members, with no guaranteed minimum number of meals. The preferred event date is September 26, 2026, with an alternate date of October 3, 2026. The venue must be located within the 7-County Twin Cities Metro Area and provide ample parking, preferably a surface parking lot, at no cost to the State and attendees. The contract term is from June 1, 2026, to December 31, 2026, with an option to extend up to 12 months.

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