Texas DIR/ESBD #RFP26-011

Spring ISD District-Wide ERP System Procurement

Spring Independent School District (Spring ISD) in Houston, Texas is seeking proposals for a comprehensive District-Wide Enterprise Resource Planning (ERP) System to modernize and support its administrative operations. - Government Buyer: - Spring Independent School District (Spring ISD), Procurement Services Office - Contact: CJ Watts, Contract Specialist - Products/Services Requested: - District-wide ERP system to support finance, HR, payroll, procurement, and related administrative functions - Licenses for approximately 200 staff members - Turnkey installation, on-site support, and ongoing maintenance - System customization, including real-time interfaces or open APIs - On-site administrator and end-user training - Technical support and professional services (hourly fees for customization and future services) - Annual recurring costs and maintenance, guaranteed for at least two years - Notable Requirements: - Vendors must provide detailed implementation plans, warranties, and comply with federal and state regulations - System must be scalable, support integration, and offer robust training and support - Maintenance and support costs must be guaranteed for two years, with options for annual renewals - Submission through the district's online bidding system and completion of a detailed system requirements document - No specific OEMs or vendors are named; the opportunity is open to all qualified ERP solution providers - Estimated annual contract value exceeds $200,000, with a potential total contract duration of up to six years

Description

The Spring Independent School District is requesting competitive sealed proposals to identify a vendor to supply a District-Wide ERP System to support the needs of the District. The contract initial term is two years from August 11, 2026, through August 10, 2028, with possible renewal for up to four additional one-year terms. The total estimated contract value is greater than $200,000 annually. Proposals must be submitted through the online bidding system by 12:00 PM CST on May 22, 2026.

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