SAM #W912HQ26QA004

USACE Senior Leader Forum Venue and Event Services Solicitation (3Q FY26)

The U.S. Army Corps of Engineers (USACE), through its W4LD USA HECSA office in Alexandria, VA, is soliciting venue and related services for the Senior Leader Forum (3rd Quarter, FY26) in the Washington, D.C. metro area. - Government Buyer: - U.S. Army Corps of Engineers (USACE), W4LD USA HECSA office, Alexandria, VA - Scope of Services Requested: - Venue space rental for a two-day forum (180-200 attendees) - Plenary meeting room with banquet-style seating, elevated stage, podium, table linens, and signage stanchions - Up to four breakout rooms (various sizes for 6-20+ attendees) - Setup, event, and teardown support (May 25-29, 2026) - Physical security for government equipment overnight - Facility access for setup, rehearsals, and event support - Food and beverage service options (personal or vendor-provided, flexible payment) - Parking access (approx. 20 spaces, including 5 for large vehicles) - Courtesy block of approx. 20 lodging rooms at government per diem rates (if hotel) - Venue must allow shipping/storage of government equipment and be near airports/metro stops - Unique/Notable Requirements: - 100% small business set-aside under NAICS 721110 (hotels/motels) - Venue must provide physical security, flexible food/beverage options, and support for government-furnished A/V - Proximity to Washington, D.C. area airports and public transit is required - OEMs and Vendors: - No specific OEMs or commercial vendors are named; solicitation is open to qualified hotels and conference venues - Products/Part Numbers/Quantities: - No specific products or part numbers; primary requirement is venue and associated services - Place of Performance: - Washington, D.C. metro area (including Arlington, Alexandria, Reston/Herndon, Leesburg, Springfield, and proximity to DCA/IAD airports)

Description

See attached the solicitation and supporting documents. 

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