Guilford County NC MUNIS #20249

Guilford County Print, Processing, and Mailing Services Contract Award

Guilford County is seeking a vendor to provide comprehensive print, processing, and mailing services for a wide range of county documents. - Government Buyer: - Guilford County Purchasing Department, Greene Street Building, Greensboro, NC - Products and Services Requested: - Printing, inserting, and mailing of bills, invoices, listings, notices, forms, statements, letters, brochures, postcards, and applications - Secure document archiving and eStatement services - USPS Intelligent Mail barcode tracking and certified mail handling - Address correction, return mail processing, and detailed reporting - Envelope products for shipping and mailing, including #10 and #11 envelopes with specific print and window specifications - Notable Requirements: - 15% aspirational goal for Minority and Women Business Enterprise (MWBE) participation - Insurance coverage requirements (workers compensation, general liability, business auto) - E-Verify compliance for workforce eligibility - Detailed pricing and service descriptions required in proposals - Secure document handling and robust reporting capabilities - OEMs and Vendors: - No specific OEMs are named; the awarded vendor is South Data, Inc. - Contract Structure: - Initial three-year term with two optional one-year renewals (up to five years total) - Estimated contract value: $2,007,342

Description

Guilford County Purchasing Department is soliciting proposals from qualified firms to provide printing, inserting, and mailing services for bills, invoices, listings, notices, forms, statements, letters, brochures, postcards, and applications. The RFP outlines requirements for document production and distribution services and requests detailed responses including pricing and service descriptions. The contract term is initially three years with options to renew for two additional one-year periods, totaling up to five years. A non-mandatory pre-proposal ZoomGov meeting is scheduled, and questions are accepted until December 23, 2024.

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