Guilford County NC MUNIS #20166

Rental of Laptops, Printers, and Accessories for Guilford County Board of Elections

Guilford County is procuring rental laptops and accessories to support Board of Elections operations for early voting and election day. - Government Buyer: - Guilford County Purchasing Department, on behalf of the Guilford County Board of Elections - OEMs and Vendors: - Laptops must be from reputable manufacturers such as Dell, HP, or Lenovo - Contract awarded to Electro Rent Corporation dba Rush Computer Rentals - Products/Services Requested: - Over 350 rental laptops (Windows 10 or later, no more than 3 years old, minimum 14" screens, some 17" or larger) - Printers (1-300+ units, high-yield toner capable) - Toner cartridges (quantities based on site needs) - Accessories: mice, cases, mouse pads, network cables, power cords, USB hubs, surge protectors - Software loading and encryption software/licenses as required by North Carolina election standards - Delivery and pickup services to multiple county locations - 24/7 technical support with rapid (within 2 hours) replacement of malfunctioning equipment - Data wiping of all election data from devices within 48 hours of return - Unique/Notable Requirements: - All laptops must be Windows 10 or later, no more than three years old, and from specified reputable OEMs - MWBE participation goal of 15% - Strict technical and security requirements, including encryption and rapid data wiping - Variable deployment schedules and locations to support election operations - Contract term is one year, with options to renew for up to four additional years

Description

Guilford County Purchasing Department is soliciting proposals from qualified firms to provide rental laptops and accessories for the Guilford County Board of Elections during early voting and election day. The procurement includes over 350 laptop computers, printers, toner, and accessories such as mice and carrying cases. The laptops must be Windows 10 or later, no more than three years old, and from reputable manufacturers. The contract term is initially one year with options to renew for up to four additional years.

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