Minnesota Supplier Systems #2000018158

Preventive Maintenance and Repair Services for Capitol Complex Emergency Generators

The State of Minnesota is seeking a contractor to provide preventive maintenance and repair services for emergency backup generators across the Minnesota Capitol Complex and associated state facilities. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement - OEMs (Original Equipment Manufacturers) Involved: - Caterpillar - Cummins - Kohler - Onan - Detroit - Volvo - Katolight - CPG (Cummins Power Generation) - Products/Services Requested: - Preventive maintenance and repair services for a wide range of emergency generators (including models from 125KW to 2000KW+) - Annual 67-point inspections for each generator - Load bank testing (4-hour minimum) - Fuel sampling and testing (annual, pre-cold weather) - NESHAP compliance reporting for select generators - Rental/standby generator sets (minimum 1400KW, up to 1600KW+) for backup during servicing - Emergency and time/materials repairs (hourly rates for regular, overtime, and holiday hours) - Notable Requirements: - Mandatory site visit for all bidders - Technicians must be certified and have at least three years of experience on 1600KW or larger generator sets - 24/7 on-call operations center required - Immediate provision of backup generation capability during maintenance/repairs - No subcontracting of maintenance or repair services - Emphasis on diversity and inclusion goals - Proposals must be submitted via the SWIFT Supplier Portal - Locations Covered: - Multiple state government buildings in St. Paul, MN (including State Capitol, Administration Building, MN Senate Building, Transportation Building, Veterans Services Building, Centennial Building, History Center, Governor Residence, Judicial Building, Revenue Building, Retirement Systems Building, Health/Lab Building, Freeman Building, MNIT - Human Services, Elmer L. Anderson Building, Human Services Elmer L. Anderson Building) - Emergency Operations Center in Blaine, MN - BCA Bemidji in Bemidji, MN - Bureau of Criminal Apprehension in St. Paul, MN

Description

This is a formal Request for Proposal (RFP) for providing preventive maintenance services for the Capitol Complex backup generators. The contract term is initially two years starting July 1, 2026, with options to extend up to 36 additional months. The scope includes maintenance and repair services on emergency generators located throughout the State of Minnesota Capitol Complex. A mandatory site visit is scheduled, and responses must be submitted in the specified format through the SWIFT Supplier Portal; email responses are not accepted.

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