Opportunity
Dayton Civicplus #IFB 26038Z
City of Dayton Solicits Bids for HVAC Cargo Vans for Municipal Fleet
Posted
April 29, 2026
Identifier
IFB 26038Z
NAICS
441120
The City of Dayton, Ohio is seeking bids for a firm price agreement to supply new HVAC Cargo Vans for its municipal fleet. - Buyer: City of Dayton, Ohio Division of Procurement (Division of Fleet Management) - Products Requested: - HVAC Cargo Vans (gasoline and optional electric models) - Two purchase options: Order Bank (2 vans) and On-the-Lot Fast Track (2 vans) - Detailed specifications: minimum GVWR, powertrain, electrical system, towing package, body configuration, and upfit compatibility with Ranger Design shelving and ladder racks - Warranty and delivery requirements specified - Delivery to City of Dayton Fleet Management at 1010 Ottawa Street, Dayton, Ohio 45402 - OEMs: - No specific OEMs named; any brand meeting specifications is acceptable - Ranger Design (for upfit compatibility: shelving and ladder racks) - Notable Requirements: - Bidders must provide manufacturer and model numbers, descriptive literature, and a current W-9 - Affirmative Action Assurance form required - Preference for local and certified minority or small business enterprises - Price adjustments allowed only for documented manufacturer changes; renewal price increases capped at 2% unless otherwise approved - Compliance with all federal, state, and local competitive bidding laws - Contract Structure: - Initial period from contract start through end of the year, with one optional 12-month renewal - Delivery timelines: 90 days for on-the-lot, 120-150 days for order bank vehicles after purchase order
Description
The City of Dayton is soliciting electronic bids for a firm price agreement to supply HVAC Cargo Vans. The contract period is from May 15, 2026, to December 31, 2026, with one option to renew at the City's discretion. Vendors must submit bids electronically by May 15, 2026, at 10:00 AM Dayton local time. The procurement includes all shipping costs to the point of delivery and requires vendors to submit a current W-9 and use the City's bid form.