SAM #PANMCC26P0000043746

Sources Sought: All-Inclusive Support Services for JROTC STEM Camp near Commerce, TX

The U.S. Army Cadet Command 5th Brigade JROTC Programs, through the Mission Installation Contracting Command (MICC) at Fort Knox, is seeking sources for a comprehensive support contract for the Mesquite ISD JROTC Cadet Leadership Challenge STEM Lions Camp. - Government Buyer: - United States Army Cadet Command, 5th Brigade JROTC Programs - Mission Installation Contracting Command (MICC), Fort Knox - OEMs and Vendors: - No specific OEMs or commercial vendors are named in the solicitation or attachments - Products/Services Requested: - All-inclusive support for a 4-day JROTC STEM camp for 70 cadets and 20 cadre - Co-located, climate-controlled lodging (double occupancy, separate male/female quarters, 90 total beds) - Meal service (810 meals: breakfast, lunch, dinner; full-service dining, unlimited water) - Training facilities and equipment (two swimming pools with lifeguards, high/low ropes courses, Alpine Tower, climbing, rappelling, zip-line, archery/marksmanship range, softball field, indoor classrooms, team-building obstacles) - Medical support (comprehensive supplies, 24-hour licensed nurses) - Furniture, equipment, and supplies (cleaning, cooking, serving, administrative support) - All management, labor, and tools required for camp operation - Unique/Notable Requirements: - Facility must be within 100 miles of East Texas A&M University, Commerce, TX - All services and facilities must be co-located to support a residential camp environment - Contractor must provide certified instructors for training activities and 24-hour medical coverage - This is a sources sought notice to assess small business capability; no contract will be awarded from this notice

Description

This is a Sources Sought Notice ONLY. The U.S. Government desires to procure a non-personal service(s) contract to provide co-located lodging facilities, training facilities, meals services, furniture, equipment, supplies, facilities, medical services, tools, management and labor as specified herein, for the Mesquite Independent School District JROTC Cadet Leadership Challenge (JCLC) Science, Technology, Engineering, and Mathematics (STEM)Lions camp for 70 Cadets and 20 Cadre during the period 1- 4 June 2026. The work to be performed under this contract shall be performed at a contract facility. Contractor shall provide a location within 100 miles of East Texas A&M University, 2200 West Neal Street, Commerce, TX, 78428. This is a non-personal service(s) contract to provide co-located lodging facilities, training facilities, meals services, furniture, equipment, supplies, facilities, medical services, tools, management and labor on a small business set-aside basis, provided two (2) or more qualified small businesses respond to this notice with information sufficient to support a set-aside. Be advised that the U.S. Government will not be able to set aside this requirement if two (2) or more small businesses do not respond with information to support the set-aside. We encourage all small businesses, in all socioeconomic categories (including, 8(a) Business Development Program, Small Disadvantage Business, Historically Underutilized Business Zone, Service-Disabled Veteran-Owned, Women-Owned Small Business concerns), to identify their capabilities in meeting the requirement at a fair market price.

This notice is issued solely for information and planning purposes – it does not constitute a Request for Quote (RFQ)/Invitation for Bid (IFB)/Request for Proposal (RFP) or a promise to issue an RFQ, IFB or RFP in the future. This notice does not commit the U.S. Government to contract for any supply or service. Further, the U.S. Government is not seeking quotes, bids or proposals at this time and will not accept unsolicited proposals in response to this notice. The U.S. Government will not pay for any information or administrative costs incurred in response to this notice. Submittals will not be returned to the responder. Not responding to this notice does not preclude participation in any future RFQ or IFB or RFP, if any is issued. If a solicitation is released, it will be synopsized on the Government wide Point of Entry (GPE). It is the responsibility of potential offerors to monitor the GPE for additional information pertaining to this requirement. The anticipated NAICS code is 721214; this industry comprises establishments primarily engaged in providing recreational and vacation camps (except campgrounds). These establishments generally have equipment and vehicles to transport meals and snacks to events and/or prepare food at an off-premise site. Banquet halls with catering staff are included in this industry.  The size standard in millions of dollars for this NAICS code is $9M.

Attached is the draft Performance Work Statement (PWS).

Responses to this notice shall be e-mailed to the Contract Specialist, Renete Barnett-Morgan at renete.l.barnett-morgan.civ@army.mil and Contracting Officer, Ranetta DeRamos at Ranetta.m.deramos.civ@army.mil no later than 1 May 2026  at 9:00am. ET (Fort Knox local time).

Limitations on subcontracting and nonmanufacturer rule do not apply to small business set-asides for contracts at or below the Simplified Acquisition Threshold (SAT). It does apply to 8(a), HUBZone, VOSB/SDVOSB, and WOSB/EDWOSB, set-asides regardless of the dollar value of the award if awarding on a sole source basis only.

Small business contractors awarded contracts above the SAT are required to comply with Federal Acquisition Regulation (FAR) 52.219-14, Limitations on Subcontracting (DEVIATION 2021-O0008) when utilizing subcontractors. The penalty for non-compliance is the greater of $500K or the dollar amount spent, in excess of permitted levels, by the entity on subcontractors, in accordance with 13 CFR 125.6(h).

See FAR 52.219-14 - Limitations on Subcontracting for Small Business (DEVIATION 2021-O0008).

All 8(a), HUBZone, VOSB/SDVOSB, and WOSB firms need to take action at https://certifications.sba.gov/ in order to compete for 8(a), HUBZone, VOSB/SDVOSB, and WOSB Federal Contracting Program set-aside contracts.

In response to this notice, please provide:

1.  Name of the firm, point of contact, phone number, email address, DUNS number, CAGE code, a statement regarding small business status (including small business type(s)/certifications(s) such as SDB, 8(a), HUBZone, SDVOSB, WOSB, etc.) and the corresponding NAICS code.

2.  Identify whether your firm is interested in competing for this requirement as a prime contractor or not.  Identify subcontracting, joint ventures or teaming arrangement that will be pursued, if any.

3.  Information in sufficient detail regarding previous experience (indicate whether as a prime contractor or subcontractor) on similar requirements (include size, scope, complexity, timeframe, government or commercial), pertinent certifications, etc., that will facilitate making a capability determination. 

4.  Information to help determine if the requirement is commercially available, including pricing information, basis for the pricing information (e.g., market pricing, catalog pricing), delivery schedules, customary terms and conditions, warranties, etc.

5.  Identify how the Army can best structure these contract requirements to facilitate competition by and among small business concerns.

6.  Identify any condition or action that may be having the effect of unnecessarily restricting competition with respect to this acquisition.  Please contact the MICC Advocate for Competition, Scott Kukes, at scott.d.kukes.civ@army.mil or 520-944-7373, if you believe that this action is unreasonably restricting competition.  Include the subject of the acquisition, this announcement, and the MICC POC information from the sam.gov notice.  Provide the specific aspects that unreasonably restrict competition and the rationale for such conclusion.

7.  Recommendations to improve the approach/specifications/draft PWS/PRS to acquiring the identified items/services.

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