Texas DIR/ESBD #3202600170

Texas Workforce Commission Solicits Exhibitor Services for 2026 Statewide Conference in Dallas

The Texas Workforce Commission (TWC) is seeking experienced vendors to provide comprehensive exhibitor services for its 2026 Statewide Conference in Dallas, Texas. - Government Buyer: - Texas Workforce Commission (TWC), Vocational Rehabilitation Services - Products and Services Requested: - Full exhibitor/exposition management services for a large-scale conference (approx. 1,500 attendees) - Equipment and furnishings for exhibit hall, including: - Registration kiosks - Exhibit booths - Charging tables - Barstools, bench ottomans, accent tables, accent chairs - Draping (per sq. ft.), carpet (per sq. yard) - Floor, wall, and arch clings (signage/branding) - Installation and dismantle services (per hour) - Notable Requirements: - Vendors must have at least five years of relevant experience - Proposals must include detailed cost breakdowns, references, and evidence of financial soundness - The contract covers planning, setup, management, and breakdown of exhibitor services - The initial contract term runs from September 2026 to January 30, 2027, with up to four one-year renewals and a possible one-year extension (potentially through 2031) - Services must support a high-attendance, multi-day event at a major Dallas-area venue - OEMs and Vendors: - No specific OEMs or brand names are mentioned; the solicitation is open to all qualified providers - Places of Performance: - Primary: Sheraton Dallas, 400 Olive St., Dallas, TX 75201 - Alternate/future: Gaylord Texan Resort & Convention Center, 1501 Gaylord Trail, Grapevine, TX 76051 - Other possible locations: Dallas, Houston, or San Antonio, TX and surrounding areas

Description

The Texas Workforce Commission (TWC) is seeking proposals from qualified and experienced respondents for Exhibitor Services for the 2026 Statewide Conference in Dallas, Texas. The procurement involves managing exhibitor services at the conference. The project is managed by the Texas Workforce Commission and has an estimated value of approximately $266,005. The solicitation includes detailed terms, conditions, and evaluation criteria for prospective bidders.

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