SAM #36C25526AP1764

Urgent Sole Source Procurement for HFMA Healthcare Financial Certifications at Kansas City VA Medical Center

This opportunity involves an urgent, sole source procurement by the Kansas City VA Medical Center for specialized certifications in healthcare financial management. - The Department of Veterans Affairs (Kansas City VA Medical Center) requires certifications in revenue cycle, accounting and finance, business intelligence, managed care, and physician practice management. - The Healthcare Financial Management Association (HFMA) is the sole source vendor, as it is the only known provider able to deliver these certifications within the required timeframe. - The procurement is justified under Unusual and Compelling Urgency (FAR 6.302-2) due to unforeseen circumstances impacting patient care and facility operations. - Certifications must comply with all federal accounting rules and regulations. - The estimated contract value is $64,000. - No specific part numbers or quantities are provided; the requirement is for HFMA memberships and certifications. - Market research confirmed no alternative vendors could meet the specific requirements. - Place of performance is the Kansas City VA Medical Center, with contracting managed by the Network Contracting Office (NCO) 15 in Leavenworth, KS.

Description

Justification for Other Than Full and Open Competition
Unusual and Compelling Urgency (FAR 6.302-2) The Department of Veterans Affairs intends to award a sole source contract to HEALTHCARE FINANCIAL MANAGEMENT ASSOCIATION (HFMA) for specialized certifications in revenue cycle, accounting and finance, business intelligence, managed care, and physician practice management, which follows all federal accounting Rules and Regulations under FAR 6.302-2, Unusual and Compelling Urgency. Due to unforeseen circumstances affecting patient care, immediate procurement is required to avoid unacceptable delay and risk to patient care/facility operations. The full justification will be below in accordance with FAR 6.305. Background/Description: The Department of Veterans Affairs - KANSAS CITY VA MEDICAL CENTER located at 4801 Linwood Blvd., Kansas City, MO, 64128-2226 requires specialized certifications in revenue cycle, accounting and finance, business intelligence, managed care, and physician practice management, which follows all federal accounting Rules and Regulations to ensure that the HIMS service line does not get impacted and patient care can continue without stoppage. Due to unforeseen circumstances, normal competition processes cannot be followed without unacceptable delays and potential risk to patient care and facility operations. Sole Source Rationale: HEALTHCARE FINANCIAL MANAGEMENT ASSOCIATION (HFMA) is the only known source that can provide the certifications within the required time frame. Impact of Delay: If not acquired immediately, essential services will be disrupted. Delay caused by the competitive process would directly impede the VA s ability to fulfill mission and meet patient needs. Market Research: Efforts were made to find alternative vendors, but the specific certifications required could only be found with HEALTHCARE FINANCIAL MANAGEMENT ASSOCIATION (HFMA).
Posting Statement: The justification will be posted publicly as soon as contract award, in accordance with FAR 6.305(e) and VAAR. Approval Statement: I certify that the facts and circumstances described herein are accurate and complete to the best of my knowledge.

Single Source Justification - HFMA

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