New York State Contract Reporter #500310

SUNY University at Albany Seeks Cloud-Based Facility Scheduling Software Solution

The University at Albany, State University of New York (SUNY), is seeking proposals for a cloud-based, web SaaS facility scheduling software solution to support academic course, event, and facility scheduling across its campus operations. - Government Buyer: - State University of New York (SUNY), University at Albany - Office of Procurement Services, Management Services Center, Suite 302 - Primary contact: Jessica Hill - Products/Services Requested: - Facility Scheduling Software Application (cloud-based, SaaS) - Must integrate bi-directionally with PeopleSoft-Oracle Campus Solutions 9.2 PUM 36 and CBORD Door Access System CS Gold v8.0.14 - Required features: master calendaring, self-service reservations, conflict management, classroom optimization, configurable pass times, customizable event forms, event pricing and invoicing, contract management, tiered workflow, role-based access, resource management, document attachment, automated notifications, and data migration - Preferred features: Outlook integration, bulk reservation moves, ADA compliance - 99.9% uptime guarantee, disaster recovery, secure authentication federation - Implementation services: configuration, installation, data conversion, and integration - Training services: in-person and remote training for staff - Ongoing support, maintenance, upgrades, and disaster recovery - OEMs and Vendors Mentioned: - Accruent (current system: EMS Campus Product v.225.1.2) - Oracle (PeopleSoft Campus Solutions) - CBORD (CS Gold Door Access System) - Unique/Notable Requirements: - Vendors must have at least one successful implementation with PeopleSoft Campus Solutions - MWBE (Minority/Women-Owned Business Enterprise) and SDVOB (Service-Disabled Veteran-Owned Business) participation goals - Detailed cost summary required (initial and recurring costs) - Compliance with New York State procurement laws and data security standards - Place of Performance: - University at Albany, SUNY, 1400 Washington Avenue, Albany, NY 12222

Description

This Request for Proposal seeks qualified vendors to provide integrated academic course scheduling and event/facility scheduling software solutions tailored for a higher education institution. The preferred solution is a cloud-based, web SaaS application that integrates bi-directionally with the University's student information system (Peoplesoft-Oracle Campus Solutions 9.2 PUM 36) and CBORD Door Access System CS Gold (v8.0.14). The vendor should have at least one successful implementation with PeopleSoft Campus Solutions. The contract term is from January 1, 2027, to December 31, 2031, issued by the State University of New York (SUNY), University at Albany.

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