SAM #36C24E26Q0039

Sole Source Preventative and Corrective Maintenance for Olympus Fluoview 4000 at VA Pittsburgh

This opportunity involves a sole source contract for preventative and corrective maintenance services for the Olympus Fluoview 4000 Confocal Laser Scanning System at the VA Pittsburgh Healthcare System. - Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office East is the contracting agency - Sole source Firm Fixed Price contract to Evident Scientific MIS, Inc. (OEM for Olympus Fluoview 4000) - Services include: - One annual preventive maintenance service visit (system optimization, performance checks, cleaning, lubrication, alignment, and documentation) - Corrective maintenance as needed (on-site repair, labor, travel, parts, technical support via phone/email) - Minor software updates included - Contract covers a base year (June 1, 2026 – May 31, 2027) with four one-year option periods (potentially through May 31, 2030) - The opportunity is not open for competitive proposals, but capability statements may be submitted to demonstrate ability to perform the required work - Place of performance is the VA Pittsburgh Healthcare System, with contracting offices also in Pittsburgh, PA - Only Evident Scientific MIS, Inc. is named as the vendor; the requirement is specific to the Olympus Fluoview 4000 system - No product hardware is being procured—services only

Description

NOTICE OF INTENT TO SOLE SOURCE: IAW FAR 5.101 this notice is to advise the public that The Department of Veterans Affairs RPO-E R&D, intends to award a sole source Firm Fixed Price Contract IAW RFO 12.201-1 to EVIDENT SCIENTIFIC MIS, INC. (SAM UEI U4QDZVJQFC14) for services to provide one preventative maintenance service visit per year. Period of performance is a base of one-year and four one-year options. THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE PROPOSALS or QUOTATIONS. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work IAW the SOW (attached). Capability information is required by 12:00 PM (EST) May 14th, 2026 to establish the ability of the source to meet this requirement. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct competitive procurement. The Government will not be responsible for any costs associated with the preparation of responses to this notification. All inquiries and submittals must be sent via email to Mae McGarry, Contract Specialist mae.mcgarry@va.gov. Telephone inquiries will not be accepted.

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