SAM #SP470326Q0032

DSCR Building 100 Fire Alarm and Mass Notification System Replacement

The Defense Logistics Agency (DLA) is seeking a contractor to fully replace the fire alarm and mass notification system at Building 100, the Child Development Center (CDC) at Defense Supply Center Richmond (DSCR), Virginia. - Government Buyer: - Defense Logistics Agency (DLA), DLA Installation Management Richmond, DCSO Richmond Division #1 - OEMs and Vendors: - Notifier (NFS-320 fire alarm panel) - SigCom (MNS-100EXP mass notification panel, sixteen zone DTX transceiver) - Signal Communications (TRX-50 fire alarm reporting system for integration) - Products/Services Requested: - Removal of existing fire alarm system - Installation of a new, fully addressable, integrated fire alarm and emergency voice/mass notification system - Notifier NFS-320 fire alarm panel (with RS 232/485 port) - SigCom MNS-100EXP mass notification panel (with LOCs) - SigCom sixteen zone DTX transceiver - Integration with Signal Communications TRX-50 system - Smoke detectors, heat detectors, manual pull stations, duct detectors, monitor/control modules, speaker/strobe notification appliances, live microphone, and pre-recorded emergency messages - All labor, materials, equipment, design, installation, testing, training, and turnover documentation - Unique or Notable Requirements: - All system components must be from a single manufacturer for seamless integration - Contractor must have at least ten years of experience in fire alarm system installation - NICET Level III certified technicians must supervise installation - Manufacturer-certified personnel must perform system programming - System must remain operational during replacement; work to be performed after hours - Temporary portable toilet required for workers - System must comply with DoD Unified Facilities Criteria (UFC) and NFPA standards - Continuous fire watch required during outages - Integration with base-wide emergency communication system

Description

This is a combined synopsis/solicitation for commercially available services prepared in accordance with the format in FAR Part 12, and supplemented with additional information included in this notice. The solicitation number SP470326Q0032 is issued as a request for quote (RFQ). Award will be made to the Lowest Priced Technically Acceptable offeror.

The resulting contract will be a firm-fixed price award with an expected Period of Performance of 120 days from issuance of notice to proceed.

Disclosure of magnitude: the estimated magnitude of the award is between $125,000.00 - $175,000.00

This acquisition is set-aside for 100% small business.

The North American Industry Classification System (NAICS) Code is 238210 (Electrical Contractors and Other Wiring Installation Contractors). The small business size standard is $19M. Department of Labor Wage Determination is based on the location of the service provided (Chesterfield County, VA). Partial proposals will not be accepted.

A site visit will be held on 05/12/2026 @ 1000. See "Additional Details" below for full text for parties interested in attending the site visit. Please note: Parties interested in attending the site visit MUST be vetted through security prior to the date of the site visit - vetting can take 5 business days, so interested parties should plan accordingly.

Deadline for questions: COB 05/14/2026 - Questions and Answers will be publicly posted as an attachment to the same notice ID on SAM.gov as the solicitation. Generally, answers will be posted to SAM.gov within 2 working days of the deadline for questions.

Deadline for quote: COB 05/27/2026.

Acceptable method of quote: Email to contracting officer Robert Moragues <Robert.Moragues@dla.mil>

*******************************Specific Requirements************************

For an offer to be considered for award, the contractor must own, possess, or otherwise control a bona fide place of business from which mobilization occurs within 125 miles of Defense Supply Center Richmond. A bona fide place of business refers to a location where the offeror regularly maintains an office with at least one full-time employee. The offeror must include the address of this location within the offer submitted.

OBJECTIVES

Provide a complete replacement of the existing fire alarm system with a new, fully addressable Fire Alarm and Emergency Voice/Alarm Communication System that complies with current DoD Unified Facilities Criteria (UFC). The new system shall provide fire detection, occupant notification, and intelligible live voice evacuation capability throughout the facility.

BACKGROUND

Building 100 serves as the installation Child Development Center (CDC) and houses a vulnerable population requiring continuous and reliable life safety protection. The existing fire alarm system has exceeded its useful service life and is no longer fully supported by the manufacturer. Full system replacement is required to ensure compliance with current fire protection engineering standards, improve reliability, and ensure compatibility with the base-wide emergency communication system.

To enhance the reliability and maintainability of life-safety systems at Defense Supply Center Richmond (DSCR), the Site Director has mandated the standardization of all fire alarm and mass notification panels. Effective immediately, all systems will be consolidated to a single commercially available off-the-shelf brand and type. This initiative aims to streamline technician training, reduce repair times by ensuring parts availability, and mitigate previously identified operational deficiencies.

SPECIFIC REQUIREMENTS

The Contractor shall provide all labor, materials, equipment, design coordination, supervision, and incidentals necessary to remove the existing system and furnish and install a complete, operational Fire Alarm and Emergency Voice/Alarm Communication System.

3.1 System Removal

Disconnect and remove the existing Fire Alarm Control Panel (FACP), annunciators, power supplies, batteries, and associated components. The contractor is solely responsible for the proper handling, collection, and disposal of all fire alarm batteries removed. This includes ensuring the batteries are recycled at a resource conservation and recovery act (RCRA) approved facility. Remove all existing initiating devices including smoke detectors, heat detectors, duct detectors, manual pull stations, and monitor/control modules. Remove all existing notification appliances including horn/strobes, strobes, speakers, and bells. Remove existing fire alarm wiring, conduit where determined to be noncompliant, damaged, or unsuitable for reuse. Properly dispose of all removed equipment in accordance with federal, state, and local regulations.

3.2 New System Installation

A new, complete, and unified fire alarm system is to be installed in building 100. This system will be a Class B, fully addressable, point-to-point system that includes integrated mass notification and emergency voice services. All components of the system must be from a single manufacturer to ensure seamless integration and functionality, precluding a “piecemealed” assembly of parts from various suppliers.

Furnish and install new initiating devices throughout the facility, including smoke detectors, heat detectors, manual pull stations, duct detectors, and monitor/control modules. The following panels are required or their most up-to-date equivalent models: Notifier NFS-320 fire alarm panel with RS 232/485 port. SigCom MNS-100EXP mass notification panel with LOCs. SigCom sixteen zone DTX transceiver. Installation of speaker/strobe notification appliances to provide audible, visual, and live voice evacuation messaging. Provide new live microphone capability and pre-recorded emergency messages. System interface and compatibility with the installation’s base-wide radio frequency fire alarm reporting network. Transmit point-to-point data, including individual alarm, supervisory, and trouble signals, directly to the installation dispatch center. Provide new fire alarm wiring and conduit as required to support the new system. Integration with HVAC shutdown and other required life safety interfaces. Provide a new system with batteries sized in accordance with code-required standby and alarm duration. Furnish and install a new remote annunciator panel. Every connection within the system, including devices such as pull stations and tamper switches, must be clearly and accurately labeled. All fire alarm and MNS components must be compatible, integrated, code compliant, and communicate and interface with existing TRX-50 (Signal communications) fire alarm reporting system serving buildings 201 (Fire department), 56 (Fire pumps), and 41 (Dispatch). The appointed contractor shall be responsible for providing a complete design submission along with shop drawings for review by the government. All submitted documentation must be in accordance with the standards and requirements outlined in UFC 3-600-01 and 3-601-02.

3.3 Installation Phasing and Occupancy Requirements

Building 100 is an actively occupied Child Development Center. The contractor shall coordinate all work to minimize disruption to daily operations. Work shall be performed after normal operating hours between 1830-0530. The fire alarm system must remain operational during its replacement. If the system is down or impaired, a designated person must implement a formal, 24/7 fire watch to ensure continuous safety. The contractor shall provide advance notice of any planned outages. The contractor shall provide a temporary portable toilet for the duration of the project.

3.4 Testing and Turnover

Perform 100 percent functional testing of all initiating devices and notification appliances with UFC 3-600-01 and UFC 4-021-01. Verify proper RF communication and point-to-point signal transmission to dispatch. Test live voice evacuation functionality, including microphone and pre-recorded messages. Ensure the installation contractor has pre-tested the system to avoid failures during the official third-party inspection. Use Third Party-Verification by a qualified and authorized person. A third-party professional is recommended to verify the new system is compliant, properly installed, and fully functional. Also, the third party will perform acceptance testing with stakeholders, verifying that all components function as intended and that the system communicates with emergency services. The final approval for the system will be granted by the Authority Having Jurisdiction (AHJ), ensuring compliance with UFC 4-021-01. Coordinate final acceptance testing with the project manager and the Authority Having Jurisdiction (AHJ). Provide as-built drawings, approved shop drawings, battery calculations, O&M manuals, and programming backup files. Provide all system passwords, administrative credentials, and access codes to the project manager. The Government shall retain full administrative control of the system upon project completion.

3.5 Codes and standards

All design, installation, testing, and commissioning shall comply with the latest adopted editions of the following:

UFC 3-600-01 - Fire protection engineering for facilities UFC 4-021-01 - Mass notification systems

CONTRACTOR QUALIFICATIONS

The contractor shall specialize in fire alarm system installation and shall have a minimum of ten years of documented experience performing fire alarm system installations.

System installation shall be supervised by a technician certified at a minimum of NICET Level III in fire alarm systems. System layout and programming shall be performed and reviewed by personnel certified in fire alarm systems in accordance with NICET requirements. Documentation of NICET certifications shall be submitted to the project manager prior to commencement of work. Technicians performing programming shall be manufacturer certified for the installed system.

PERIOD OF PERFORMANCE

Completion date shall be no later than 120 days after notice to proceed.

See SOW for complete project requirement detail.

*******************ADDITIONAL INFORMATION****************

A site visit will be held on 05/12/2026 @ 1000. See p.48 of SOW for DSCR map - CDC/B100 is marked with a red dot and labeled "CDC/B100".

In order to attend the site visit, interested parties MUST follow the instructions below no less than 5 business days prior to the site visit. This is to allow time for vetting by base security. Plan on arriving at DSCR an hour prior to the site visit time, as the processing time through the visitor center fluctuates. Follow the link below to register through DBIDS, and a QR code should be provided for each visitor. The QR codes MUST be emailed to the Project Manager, Raymond Massey <orville.massey@dla.mil> (Work Cell: 804-921-6694). The QR code MUST be emailed to the project manager as soon as possible due to the lengthy vetting process of approximately 5 business days. The project manager will also serve as the sponsor for site visit attendees.

A new system was implemented on 3 January 2023 to screen visitors and contractors for installation access at DSCR. The new system is designed to increase efficiencies, enhance the protection of personal information during the vetting process, and eliminate the use of hard copy DLA Form 1815s. The new screening system will require visitors and contractors to pre-enroll in DBIDS (Defense Biometric Identification System). To begin the process, visitors and contractors will complete registration through the pre-enrollment website: https://dbids-global-enroll.dmdc.mil.

Upon entry of their information, visiting personnel will be provided an electronic form to download, which will have an individualized barcode and alphanumeric code. The codes need to be sent to the visiting person’s sponsor. Once in receipt of the barcode, the sponsor will email Security and Emergency Services and provide the barcode and sponsorship information. Once the visitor/contractor is vetted and approved for installation access, Security & Emergency Services will notify the sponsor that the visitor/contractor can go to the DSCR Visitor Center to obtain his/her pass. At the Visitor Center, the visitor provides the barcode and code provided earlier in the process and completes the credentialing process.

See attached SOW for full requirement details. Parties interested in submitting a quote for this project are advised and expected to have reviewed the entire SOW prior to site visit attendance.

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