SAM #FA860126Q0037

Procurement of High Speed Spindle System for AFIT at Wright Patterson AFB

The U.S. Air Force Life Cycle Management Center (AFLCMC) at Wright Patterson Air Force Base is seeking quotes for a High Speed Spindle System for the Air Force Institute of Technology (AFIT). - Government Buyer: - U.S. Air Force Life Cycle Management Center (AFLCMC), PZIO office, Wright Patterson AFB, Ohio - Air Force Institute of Technology (AFIT/ENY) - OEMs and Vendors: - No specific OEMs or vendors are named in the solicitation or attachments - Products/Services Requested: - High Speed Spindle System, including: - 4 High Speed Spindle Motors (15,000-90,000 RPM, 3.5kW minimum, HJND-50 or smooth 14mm shaft, closed loop control, 150mm OD) - 2 High Frequency Speed Control Drives (15,000-90,000 RPM, closed loop, 240/480V, digital/analog I/O) - 2 Lubrication Systems (air/oil mist, 240/480V, 150psi max, filtration, discrete I/O) - 2 Cooling Systems (continuous operation, 240/480V, discrete I/O) - 2 Full Kits of Cables, Hoses, Fittings, Connectors, Tools, etc. - 1 Set of Assembly/Operation Manuals - Delivery of all items to AFIT ENY at Wright Patterson AFB - Unique or Notable Requirements: - Delivery required within 26 weeks after order - 1-year warranty on all delivered systems - No training or installation required - Mandatory compliance with Cybersecurity Maturity Model Certification (CMMC) Level 1 - Assessment results must be entered into the Supplier Performance Risk System (SPRS) - Duty-free entry for eligible items - Vendors must be registered in SAM and submit a completed Required Information Sheet - Quotes must include detailed product descriptions and firm pricing for 60 days

Description

Combined Synopsis/Solicitation

AFLCMC/PZI Installation Contracting Support

Wright Patterson AFB, OH 45323

Date: 29 April 2026

Title: High Speed Spindle

Request for Quote (RFQ) / Solicitation Number: FA860126Q0037

Quotes Due: 15 May 2026 at 1:00 PM EDT

Contact Point(s): Dametria Walder, Contract Specialist; dametria.walder@us.af.mil

Contact Point(s): Claire Hess, Contracting Officer; claire.hess@us.af.mil

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with RFO Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA860126Q0037 is issued as a request for quotation (RFQ) for a High Speed Spindle

This acquisition is not set-aside for small business concerns under NAICS code 334516 with a small business size of 1000 employees. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The Government reserves the right to conduct interchanges with some, none, or all offerors, or make no award at all depending upon: 1) the quality of quotations received, and 2) whether proposed prices are determined to be fair and reasonable. The Government also reserves the right to cancel this solicitation, either before or after the closing date.

1. Requirement:

For Supplies: This requirement is for a High Speed Spindle in accordance with the Statement of Work (SOW).

CLIN    SUPPLIES                                                                    QUANTITY        UNIT  

0001     High Speed Spindle                                                                    1               EACH

2. Period of Performance:

Supplies: The delivery is required within 26 weeks after receipt of order (ARO) to Wright Patterson AFB, Ohio.

3. Provisions and Clauses:

See solicitation attachment for applicable provisions and clauses that apply to this acquisition. NOTE: In accordance with provision 252.204-7998, Alternate A, Annual Representations and Certifications (Deviation 2026-O0043) (FEB 2026), the offeror's quote submission legally binds and certifies that its SAM registration is current, complete, accurate, and has been updated within the preceding 12 months as of the offer's date.

Mandatory Cybersecurity Maturity Model Certification (CMMC) Level 1 Assessment

In accordance with DFARS 252.204-7021 and DFARS 252.204-7025, a CMMC Level 1 assessment is a mandatory requirement for all offerors. To be eligible for contract award, offerors must demonstrate full compliance with the 15 basic safeguarding requirements outlined in FAR 52.240-93.

The contractor is responsible for entering the assessment results into the Procurement Integrated Enterprise Environment (PIEE), specifically within the Supplier Performance Risk System (SPRS) module.

Contract award cannot be made to any offeror that is not fully compliant and whose assessment results are not properly recorded in the system of record.

4. Quotes Due Date:

Quotes must be submitted electronically to the Contract Specialist via e-mail at dametria.walder@us.af.mil and Contracting Officer at claire.hess@us.af.mil. Quotes must conform to the requirements of this solicitation and be received no later than 15 May 2026 at 1:00 PM EDT. It is the responsibility of the offeror to ensure that the quote and its attachments are received. Any correspondence sent via e-mail must contain the subject line “FA860126Q0037, High Speed Spindle” The entire quotation must be contained in a single e-mail that does not exceed 5 megabytes including attachments, if any.  E-mails with compressed files are not permitted.  Note that e-mail filters at Wright-Patterson Air Force Base are designed to filter e-mails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files).  Therefore, if the specified subject line is not included, the e-mail may not get through the e-mail filters. Also be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson.  If sending attachments with email, ensure only .pdf, .doc, .docx, .xls or .xlsx documents are sent.  The email filter may delete any other form of attachments. If a DoDSafe drop off is needed, please notify the contract specialist or contracting officer at least 48 hours before quotes are due. Any quotes received after designated closing date and time need not be considered. Quotes must include aggregate total of base plus all option year CLINS, if requested (IAW RFO 52.217-5 Evaluation of Options). All quotes shall be in whole dollars and conform to the Contract Line-Item Number (CLIN) structure of attached solicitation.

5. Notice to Vendor(s):

All vendors must fully complete and return the 'Required Information Sheet' (attached to the solicitation) and return with their quotation. Additionally, quotations that contain pricing only with no description/detail of the supply/service that will be provided will not be accepted or considered for award.

6. Tariffs:

In accordance with R-DFARS 252.225-7013, the contractor is prohibited from including any amount for customs duties on eligible items within the quote price. The claim for duty-free entry is restricted to supplies destined for government use, either as end items or as components thereof. The Government will provide assistance in the process of obtaining duty-free entry.

7. Period of Acceptance of Quotes:

Offeror agrees to hold prices in its quote firm for 60 calendar days from the date specified for receipt of offers.

8. SAM Registration:

Firms submitting a quote for the solicitation described herein, MUST be registered in the System for Award Management (SAM) database, or risk the quote as being non-responsive, regardless of the package being considered complete, timely or any other salient consideration. Information to register on SAM can be found at the web site, SAM.gov.

List of Attachments:

Solicitation Statement of Work Offeror Representations and Certification

REQUIRED INFORMATION:

(All vendors must complete and return this information with quote submission.)

Shipping/transportation will be FOB: Destination

Manufacturers End Product Country of Origin (Supplies Only):______________________

Payment Terms: _____________________   Delivery Date: _____________________

Company Name (as registered in SAM): ___________________________________________

UEI: _____________________________ CAGE: ____________________________________

POC: _________________________________ Telephone: _____________________________

E-Mail: ________________________________

Warranty Information: _________________________________________________________

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