San Mateo County Community College District Planet bids #RFP 87012

Districtwide Evacuation Chair Management Services for San Mateo County Community College District

San Mateo County Community College District is seeking a vendor to provide comprehensive management services for approximately 250 evacuation chairs across its campuses and district office. - Government Buyer: - San Mateo County Community College District, Department of General Services - Office of the Executive Vice Chancellor of Administrative Services - OEMs and Vendors Mentioned: - Evac+Chair (manufacturer of Emergency Chair 400 and 300H models) - Garaventa (manufacturer of Evacu-Trac CD-8) - Products/Services Requested: - Management of evacuation chairs, including: - Initial inventory and condition assessment - Biannual inspections and preventive maintenance - Repairs using OEM parts (Evac+Chair, Garaventa) - Documentation, reporting, and lifecycle management - Training for district personnel - Emergency repair response within 24 hours (2-hour call response) - Coordination with District Facilities, Public Safety, and Emergency Management - Approximately 250 evacuation chairs, including: - Emergency Chair 400 (Evac+Chair) - Evac+Chair 300H (Evac+Chair) - Evacu-Trac CD-8 (Garaventa) - Annual allowance for equipment repairs and replacement parts ($80,000/year) - Additional services: implementation, site inspection, and onsite training - Unique or Notable Requirements: - Mandatory electronic submission of proposals and cost files - Compliance with manufacturer requirements and life-safety standards - Firm fixed pricing for initial term; capped price adjustments for renewals - Emergency service response standards (24-hour response, 2-hour call response) - Services may include remote delivery via virtual platforms - Compliance with prevailing wage laws and DIR registration - Insurance requirements (general liability, auto, workers' comp, umbrella, professional liability, cyber liability) - Estimated Contract Value: $240,000 to $400,000 over five years - Primary Locations: - Caada College (Redwood City, CA) - College of San Mateo (San Mateo, CA) - Skyline College (San Bruno, CA) - District Office (3401 CSM Drive, San Mateo, CA 94402)

Description

San Mateo County Community College District is soliciting proposals for a Districtwide Evacuation Chair Management program. The project involves inspection, preventive maintenance, repair, documentation, and lifecycle management of evacuation chairs and related assisted-egress equipment across multiple campuses. The selected contractor will establish a structured maintenance and tracking program including initial inventory, recurring inspections, repairs, documentation, reporting, and training for designated personnel. The contract duration is through July 31, 2029, with options to renew for two additional one-year periods. Proposals must be submitted electronically via the District's bid portal by May 13, 2026.

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