SAM #19BB2126Q0007

Procurement of Duty-Free Midsize Hybrid/Gasoline SUV and Maintenance for U.S. Embassy Bridgetown

The U.S. Department of State, through the American Embassy Bridgetown, is soliciting quotations for the supply and delivery of one duty-free midsize hybrid/gasoline SUV, along with three routine maintenance services. - Government Buyer: - U.S. Department of State - American Embassy Bridgetown - OEMs and Vendors: - No specific OEM or vendor is named; open to all qualified suppliers able to meet requirements - Products/Services Requested: - One duty-free midsize hybrid/gasoline SUV - Key features: right hand drive, automatic (CVT) transmission, 4-8 cylinder or turbo equivalent, 5-seater, multi-information display, steering wheel controls, power windows/locks/mirrors, keyless entry, push start, backup camera, ABS, stability and traction control, parking sensors, full-size spare, all-weather mats, tinted windows, Bluetooth - Three routine maintenance services for the vehicle - Unique or Notable Requirements: - Delivery to U.S. Embassy Bridgetown, Wildey Business Park, St. Michael, Barbados - Duty-free status required; VAT priced separately - Local servicing capability emphasized - Compliance with FAR and DOSAR clauses, including prohibitions on certain telecommunications equipment - Contractor must be registered in SAM and submit required forms/certifications - Award to lowest-priced, responsible offeror; may be made without discussions

Description

Dear Prospective Quoter:

Subject: Request for Quotations number 19BB2126Q0007

Enclosed is a Request for Quotations (RFQ) for (1) one Duty-Free mid-size SUV. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due on May 20, 2026, at 10.00 a.m. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to Bridgetownprocurement@state.gov.  It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

                                                                        Sincerely,

                                                              Aseebulla Niazi

                                                            Contracting Officer

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