SAM #75H71326Q00012

Procurement of Maestro2 OCTA System and Installation for Warm Springs Health & Wellness Center

The Indian Health Service (IHS), through the Warm Springs Service Unit in Oregon, is soliciting quotations for a comprehensive solution to upgrade its ophthalmic imaging capabilities: - Government Buyer: - Indian Health Service (IHS), Department of Health and Human Services - Warm Springs Service Unit (WSSU) - Contracting office: Indian Health Service Portland Area Office - Products and Equipment Requested: - Maestro2 Optical Coherence Tomography with Angiography (OCTA) system (or equivalent) - Includes OCT Fundus Camera with OCT Angiography - Includes dedicated table - Includes software and upgrades (if applicable) - Services Required: - Delivery, removal, and disposal of existing equipment - Installation, calibration, and on-site training for staff - Documentation and 24/7 support (if applicable) - Optional service contract coverage - HER/PACS integration - Notable Requirements: - Compliance with manufacturer specifications and safety standards - HIPAA compliance for patient data - All labor, materials, equipment, and transportation included - Set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - NAICS code 339112 (Surgical and Medical Instrument Manufacturing) - OEMs and Vendors: - No specific OEMs named, but Maestro2 is a product of Topcon Corporation - Performance Period: - One year from award, including warranty and support - Place of Performance: - Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761

Description

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS FAR 12.603 Streamlined Procedure

Synopsis/Solicitation updates delivery location information for federal healthcare facilities in Oregon. The delivery location for this requirement is Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761. Quoters should ensure the capability to provide services and/ or deliver equipment to this location; failure to do so may render the quote non-responsive. All other terms and conditions remain unchanged.

This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

SOLICITATION INFORMATION

Solicitation Number: 75H71326Q00012

Solicitation Type: Request For Quotation

Contract Type: Firm Fixed Price

Commercial Items: Supply

Issue Date: 04/28/2026

Response Deadline: 05/08/2026, 5:00 PM, Eastern Standard Time

DESCRIPTION

Title: Warm Springs Health & Wellness Center- Optical Coherence Tomography with Table and Angiography Installation, Calibration, and On-Site Training Services.

Location: Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 977761

Scope of Work: Procure, deliver, remove existing and disposal, install, and verify operation of a Maestro2 Optical Coherence Tomography with Angiography (OCTA) system with table at Warm Springs Health & Wellness Center. Includes software and upgrades (if Applicable), removal and disposal of existing OCTA equipment, installation, calibration, warranty, documentation, 24/7 support (if applicable), on-site training, optional service contract coverage, and HER/PACS integration. Includes compliance with manufacturer specifications, safety and HIPAA requirements, and all labor, material, and equipment, and transportation necessary for full delivery and installation.

Performance Period: Date of award through one year of contract. The performance period includes delivery, removal of existing equipment, installation, testing, and final acceptance. Warranty coverage and support services shall continue for one (1) year from date of final acceptance.

Delivery Requirements (if supply):

Delivery Date: To be determined (TBD)

Delivery Location: Warm Springs Health & Wellness Center, 1270 Kot-Num Road, Warm Springs, OR 97761, F.O.B. Destination.

Pricing: Itemized cost (see attached pricing schedule)

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-02 dated April 01, 2026.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services. 52.212-2 Evaluation—Commercial Products and Commercial Services. 52.212-4 Terms and Conditions—Commercial Products and Commercial Services.

CLAUSES INCORPORATED BY REFERENCE FAR 52.252-2

Full text available at http://www.acquisition.gov

52.202-1 Definitions (Jun 2020) 52.204-7 System for Award Management – Registration (April 2026 Deviation) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-13 System for Award Management – Maintenance (April 2026 Deviations)

52.204-19 Incorporation by Reference of Representation and Certification (December 2014)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (April 2026 Deviation)

52.219-1 Small Business Program Representation (April 2026 Deviation)

52.222-3 Convict Labor (Jun 2003) 52.222-26 Equal Opportunity (April 2026 Deviation) 52.222-35 Equal Opportunity for Veterans (April 2026 Deviation) 52.222-36 Equal Opportunity for Workers with Disabilities (April 2026 Deviation) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984)

52.226-7 Drug-Free Workplace (May 2024)

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.229-3 Federal, State, and Local Taxes (Feb 2013) 52.229-4 Federal, State, and Local Taxes (State and Local Adjustments) (Feb 2013) 52.232-1 Payments (Apr 1984) 52.232-8 Discounts for Prompt Payment (Feb 2002) 52.232-17 Interest (May 2014) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-1 Disputes (May 2014) 52.233-3 Protest After Award (Aug 1996)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

52.237-3 Continuity of Services (Jan 1991)

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

352.224-70, Privacy Act (Dec 2015)

352.232-71, Electronic Submission of Payment Request (Feb 2022)

352.239-73, Electronic and Information Technology Accessibility Notice (Dec 2015),

352.239-74, Electronic and Information Technology Accessibility (Dec 2015),

352.237-70, Pro-Children Act. (Dec 2015) 

352.237-71 Crime Control Act of 1990-Reporting of Child Abuse (Dec 2015)

352.222-70 Contractor Cooperation In Equal Employment Opp. Investigations (Dec 2015)

352.223-70 Safe And Health (Dec 2015)

352.224-71 Confidential Information (Dec 2015)

352.226-1 Indian Preference (Dec 2015)

352.226-2 Indian Preference Program (Dec 2015)

SET-ASIDE AND NAICS INFORMATION

Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)

NAICS Code: 339112 – Surgical and medical Instrument Manufacturing. Small Business Size Standard: 6,590 employees

PCS Code: N065- Installation of Equipment – Medical, Dental, and Veterinary Equipment and Supplies.

EVALUATION FACTORS

The Government will award a contract to the responsible offeror whose offer, conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Evaluation Factors (listed in descending order of importance):

Factor 1: Technical Capability Ability to deliver, remove existing OCTA, install, and verify proper operations of the Optical Coherence Tomography with Angiography (OCTA) system in system according to manufacturer specifications.

Factor 3: Price All-inclusive pricing including travel, per diem, lodging, transportation, meals, and taxes.

Relative Importance: Non-price factors are less important than price.

QUOTATION INSTRUCTIONS

Non-Price Section: Organize by evaluation factor

Price Section: Submit pricing in accordance with price scheduling, includes delivery, installation, removal of existing equipment, operational verification, travel, and training.

Required Submissions:

Technical proposal addressing evaluation factors Price quotation FAR 52.212-3 Representations and Certifications Evidence of medical liability insurance (if healthcare services) Past performance references (minimum 3)

ATTACHMENTS

Attachment 1 – Statement of Work / Specifications

Attachment 2 – Schedule of Items  

Attachment 3 – Wage Determination

SUBMISSION REQUIREMENTS

Due Date: May 08, 2026

Time: 5:00 PM, Eastern Standard Time

Submit to: PORAOAcquisition@ihs.gov

Questions:

Contact: Tricia Charley

Phone: 541-553-2491

Email: tricia.charley@ihs.gov

AWARD INFORMATION

The Government intends to make multiple awards. No guarantee of work is implied. Purchase orders will be issued on an as-needed basis by location; however, the Government reserves the right to issue a purchase order

End of Combined Synopsis/Solicitation

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