El Paso County Ionwave #26-011 Addendum 2

El Paso County, Texas Solicits Collection Agency Services for Court Fee Accounts

El Paso County, Texas is seeking proposals for Collection Agency Services to manage the collection of outstanding court fees and costs. - Government Buyer: - El Paso County, Texas, Purchasing Department - Key contacts: Karen L. Davidson (County Purchasing Department), Cindy Esparza (Buyer II) - Scope of Services: - Collection of post-judgment court fees, fines, and costs for citation, criminal, and civil cases - Initial placement of approximately 150,000 accounts valued at $62 million; ongoing monthly referrals averaging 600 cases - All accounts are post-judgment; litigation and legal filings are excluded - Juvenile and sealed cases are not included - Vendor Requirements: - Must be licensed to operate in Texas - Provide bilingual collectors (English and Spanish) - Employ skip-tracing, digital (SMS, email) and traditional communication methods - Supply a client portal, payment portal, and billing services - Interface with the County's Tyler Odyssey case management system (phased implementation allowed) - Comply with Texas Code of Criminal Procedure Art. 103.0031 and Texas Local Government Code Section 140.009 - Submit required forms: ethics training, safety questionnaire, conflict of interest, W9, references, health insurance benefits questionnaire - Fee Structure: - Collection Agency Fee (CAF) capped at 30% of monies collected, deducted before remittance to the County - Contract Details: - Anticipated contract start date: October 1, 2026; go-live date: December 1, 2026 - Initial term: 4 years, with up to 3 additional one-year renewals (maximum 7 years) - All incumbent and backlog accounts will be transferred at contract startup - Single vendor award anticipated - Incumbent Vendor: - Delgado Acosta Spencer Linebarger & Perez, LLP - Unique/Notable Requirements: - Bilingual collection capability - Digital communication methods permitted with security and legal compliance - No litigation or legal filings permitted - Integration with Tyler Odyssey system - Exclusion of juvenile and sealed cases

Description

El Paso County, Texas is soliciting proposals for collection agency services. The scope includes managing the collection of court fees owed to the county, with accounts being post-judgment and excluding litigation services. The contract anticipates a single vendor award, with a collection agency fee not to exceed 30% of monies collected. The estimated contract start date is October 1, 2026, with proposals due by May 7, 2026, and the opening to be conducted online via YouTube.

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