SAM #70RWMD26RFIP00005

DHS Seeks Commercial Occupational Health EHR/MIS Solution for 200,000 Employees

The Department of Homeland Security (DHS), Office of Health Security (OHS), is seeking industry input on commercial Occupational/Employee Health Electronic Health Record and Management Information Systems (Occ Health EHR/MIS) to support the health and readiness of approximately 200,000 civilian personnel, including law enforcement and safety-sensitive roles. - Government Buyer: - Department of Homeland Security (DHS), Office of Health Security (OHS) - Office of Procurement Operations, CWMD Acquisition Division - OEMs and Vendors: - No specific OEMs or vendors are named in the opportunity or attachments - Products/Services Requested: - Commercial, configurable Occupational/Employee Health EHR/MIS platform - Must unify occupational health records for ~200,000 employees - Support both direct care clinics and review of external provider exams - Enable clinical documentation, medical surveillance, and longitudinal case management - Provide exposure-informed decision support - Integrate with DHS HR and identity systems - Support data migration, requirements refinement, security authorization, training, and ongoing operations/maintenance - Cloud-deployable within the continental US - Ensure data privacy and compliance with OSHA, HIPAA, and other relevant laws - Unique or Notable Requirements: - Configurable and scalable solution for a large, geographically dispersed federal workforce - Must operate securely across multiple DHS components - Robust medical surveillance and case management capabilities - Integration with existing HR and identity management systems - Data migration from legacy systems - Ongoing support, training, and compliance with federal security and privacy standards

Description

REQUEST FOR INFORMATION NUMBER 70RWMD26RFIP00005

Department of Homeland Security (DHS), Office of Health Security

NOTE: THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and market research planning purposes. This RFI shall not be construed as an obligation on the part of the Government. This is NOT a Request for Quotations or Proposals. The Government may or may not issue a formal solicitation as a result of the responses received to this RFI.

The Government will not pay for any response or demonstration expenses. All costs incurred responding to this RFI will be solely at the interested party's expense. Failure to respond to this RFI will not preclude participation in any future solicitation. Any information received will become the property of the Government and will not be returned to the submitter. Interested parties are responsible for adequately marking proprietary or sensitive information.

The Government’s explicit intent, in this request for information, is to not receive from respondents any proprietary data, trade secrets, business sensitive information, or information considered CONFIDENTIAL under 18 U.S.C. §1905. The Government’s constraint does not in any way relieve contractors from their responsibility to properly mark proprietary data when it is provided, nor does it alleviate any requirement for the Government to protect marked data. The Government is not obligated to protect unmarked data.

The information provided in this RFI is subject to change and is not binding on the Government. All submissions become the property of the Federal Government and will not be returned.

DESCRIPTION

The Department of Homeland Security (DHS) Office of Health Security (OHS) is conducting market research to inform the acquisition strategy and technical requirements for a commercial, configurable Occupational/Employee Health Electronic Health Record / Management Information System (Occ Health EHR/MIS) to support the health and readiness of DHS civilian personnel—particularly law enforcement and other safety sensitive roles—across the full employment lifecycle, from preplacement through retirement or separation. 

OHS is the principal medical, workforce health and safety, and public health authority for DHS. OHS leads and coordinates health security activities across DHS Components, including: 

Workforce health protection and occupational medicine; 

Medical readiness for law enforcement and other safety sensitive roles; 

Healthcare oversight for individuals in DHS custody; and 

Support to national preparedness and response missions. 

To support these missions, OHS, in coordination with DHS Components and the Office of the Chief Information Officer (OCIO), is assessing options for a commercial Occ Health EHR/MIS that can: 

Serve as the authoritative occupational health record and repository for DHS civilian personnel (~200,000 employees); 

Support both direct care clinics and Components that primarily review exams performed by external providers; 

Combine encounter based clinical documentation with robust medical surveillance, longitudinal case management, and exposure informed decision support;  Operate securely across a multi-Component, high risk, and geographically dispersed workforce. 

RFI PURPOSE

The purpose of this RFI is to:

Inform industry of DHS-wide occupational and employee health EHR/MIS requirements, needs and objectives; 

Understand current commercial capabilities and deployment approaches; and 

Obtain feedback that may inform future acquisition planning and strategy. 

NOTE: Interested parties are encouraged to attend the virtual Industry on May 26, 2026.  Please access the link to the Industry Day SAM.gov announcement in the ATTACHMENTS/LINKS section herein.

INFORMATION REQUEST

Interested parties are to submit responses by completing the RFI Response Form via the link in the RFI Attachment/Links sections below.

SUBMISSION INSTRUCTIONS

NOTE: All responses to this RFI shall be provided using the RFI Response Form link. In the event an industry response is incomplete or not provided at the link provided, DHS will not review and consider the response. The submission should include summary responses.  Submissions are due no later than June 3, 2026, 5:00 PM ET. 

Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

RFI ADJUDICATION AND RESPONSE

DHS truly appreciates all feedback that industry is willing to provide associated with this RFI.  DHS does not intend on communicating its evaluation of and potential responses to feedback received. Information provided shall be reviewed and considered internally by DHS as it finalizes its market research, applicable strategies, and draft  documentation.  The review of feedback by DHS may include contractor support with non-disclosure agreements (NDAs) on file. 

CONTACT INFORMATION

All RFI responses shall be timely provided to DHS, Office of Procurement Operations (OPO), via the link provided.

Questions associated with this RFI can be addressed to the Contracting Officers: Evelyn Dean evelyn.dean@hq.dhs.gov and Jennifer Sylvestre jennifer.sylvestre@hq.dhs.gov.  

SUMMARY

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify key commercial medical service market space sources and capabilities. Additionally, responses to this RFI shall assist DHS in further refining draft requirements documents.

The information provided in the RFI is subject to change and is not binding on the Government. DHS has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment nor as authorization to incur costs for which reimbursement would be required or sought. All submissions become Government property and will not be returned. The Government is not required to respond to any information provided in response to this RFI. It is the responsibility of the interested parties to monitor SAM.gov for additional information pertaining to this RFI.

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4/28/2026: Edited to corrected clerical error in Header Information section.  Additional Links:RFI Response Form

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