Saskatchewan Tenders #COR26-00021

City of Regina Solicitation for High Volume Digital Output Devices and Maintenance

The City of Regina is seeking proposals for the supply, installation, and maintenance of high volume digital output devices to modernize its Print Services area. - Government Buyer: - City of Regina, Procurement Branch - Products Requested: - High-speed production color digital output device - Minimum 200 pages per minute dual scan - Vacuum fed paper trays (minimum 9000 sheets, 5 trays) - Advanced finishing: saddle stitching (50 sheets/200 pages), folding (multiple types), 3-hole punch, corner staple (100 sheets), 2500 sheet end finisher, optional envelope printing - Power protection unit - High-speed production monochrome digital output device - Minimum 200 pages per minute dual scan - Vacuum fed paper trays (minimum 8000 sheets, 5 trays) - Same advanced finishing as color device - Power protection unit - Both devices must support monthly volumes of 50,000 pages, network connectivity, remote diagnostics, and be compatible with Fiery Central workflow - Services Requested: - Preventive and remedial maintenance (parts, labor, cleaning, technical adjustments, replacement parts, toner supply, loan equipment if needed) - Installation, on-site trial (30 days), and transition support - In-house training for Print Services staff - Help desk and remote maintenance support - Notable Requirements: - Certified technicians required - Minimum device uptime of 98% - Service response time: 4 hours (standard), 2 hours (emergency) - EPA Energy Star compliance - Indigenous participation and sustainability considered in evaluation - Delivery Location: - City of Regina Print Shop, 2476 Victoria Avenue, Regina, SK - Contract Term: - Five years, with option to extend for up to five additional years - No specific OEMs or vendors are named; the solicitation is open to all qualified suppliers

Description

The City of Regina is seeking a service provider to supply high volume digital output devices to replace existing end-of-life devices in the City's Print Services area. The contract term is five years with an option to extend for an additional five years under the same terms and conditions. The procurement is governed by applicable trade agreements including the Canadian Free Trade Agreement and the Comprehensive Economic and Trade Agreement. Proposals must be submitted via email by 2:00 p.m. CST on May 27, 2026, and the City will post the list of firms that submitted responses on the Sasktenders website.

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