Hawaii eProcurement Portal #Q26002524

Hawaii DOH Seeks Non-Profit for Strategic Planning Meeting Coordination

The Hawaii State Department of Health, Family Health Services Division (FHSD), is seeking a qualified community-based, non-profit organization in Hawaii to coordinate and implement a strategic planning meeting for the Children with Special Health Needs Branch (CSHNB). - Government Buyer: - Hawaii State Department of Health, Family Health Services Division (FHSD) - Eligible Vendors: - Community-based, non-profit organizations registered in Hawaii - Products/Services Requested: - Coordination and execution of a one-day, in-person strategic planning meeting for approximately 100-120 participants - Venue selection and logistics - Meals and accommodations for participants - Support for keynote and breakout session speakers (including honoraria, travel, and transportation) - Provision of educational materials - Administration of pre- and post-meeting evaluation surveys - Registration management and travel logistics - Payments to other vendors and service providers as needed - Development of a work plan and meeting agenda - Inclusive accommodations for all participants - Unique/Notable Requirements: - Contractor must be a Hawaii-based, community non-profit with experience working with Hawaii state agencies - Must ensure inclusive participation and compliance with Hawaii state procurement and tax laws - Contractor is responsible for all logistics, direct payments to vendors, and comprehensive reporting - No specific OEMs or commercial product manufacturers are named in this solicitation.

Description

The Hawaii State Department of Health Family Health Services Division seeks a contractor to coordinate a strategic planning meeting and focus group to support children with special health needs. The contractor will design and conduct the meeting, coordinate logistics, support speakers, provide educational materials, and report evaluation surveys. The meeting aims to engage approximately 120 participants to contribute to the strategic plan for the Children with Special Health Needs Branch. The contract period is from May 15, 2026, to May 10, 2027.

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