Ysleta Independent School District Ionwave #226012RFP-Informal Addendum 1

Ysleta Independent School District Charter Bus Services Solicitation

Ysleta Independent School District (YISD) in El Paso, Texas is seeking qualified charter bus companies to provide transportation services for school-related functions over a four-year period. - Government Buyer: - Ysleta Independent School District (YISD), El Paso, TX - Contracting managed by the YISD Purchasing Department - Products/Services Requested: - Charter bus services for athletic events, educational field trips, UIL events, and extracurricular/social activities - Bus types and capacities requested: - Motor coach buses (25 or less, 26-47, 48-60 capacity) - Double-decker buses (60+ capacity) - Pricing structures requested: - Hourly, mileage, and daily rates for each bus type - Additional fees: layover time, deadhead miles, overnight trip flat fee, additional driver fee, fuel surcharge (percent), cancellation fee - Buses must be equipped with working air conditioning/heating and clean, operating restrooms - Unique or Notable Requirements: - Vendors must comply with all Federal Motor Carrier Safety Regulations (FMCSR) and USDOT requirements - Proof of current Department of Transportation insurance and district-mandated insurance coverage required - Vendors must have sufficient resources to operate multiple charters simultaneously - Submission of current equipment list (make, model, year, mileage, passenger capacity) required - Bus drivers must meet strict selection criteria: driving record checks, physical exams, background checks, fingerprinting, and drug testing - Pricing must be firm (not-to-exceed), but lower per-trip quotes are allowed - Multiple vendors may be awarded contracts incrementally throughout the contract period - OEMs and Vendors: - No specific OEMs or vendors are named; opportunity is open to all qualified charter bus service providers - Place of Performance: - Ysleta Independent School District, 9600 Sims Drive, El Paso, TX 79925 - Contract Duration: - Four-year term, with awards made incrementally from July 1, 2026 through June 30, 2030

Description

Ysleta Independent School District is seeking qualified charter bus companies to provide charter bus services on an as-needed basis for school-related functions including athletic events, educational field trips, UIL events, and extracurricular/social activities. Vendors must comply with federal and state regulations, including FMCSR and USDOT, and provide proof of insurance. Buses must have working air conditioning/heating and clean, operating restrooms. The contract term is from July 1, 2026 through June 30, 2030, with awards made incrementally to multiple vendors throughout the solicitation period based on evaluation criteria including price, reputation, and service quality.

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