SAM #19F14026Q0222

Comprehensive Janitorial Services for U.S. Embassy Helsinki Facilities

The U.S. Embassy Helsinki, under the Department of State, is soliciting a fixed-price contract for comprehensive janitorial services at multiple embassy-managed properties in Helsinki, Finland. - Government Buyer: - U.S. Department of State, U.S. Embassy Helsinki, General Services Office (GSO) - Locations Covered: - U.S. Embassy Helsinki main compound (Itinen Puistotie 14) - Controlled Office Annex Building - Innovation Center (4 floors, 460m2 each) - Existing Office Building North Wing and South Wing - Atrium & Vestibule - Compound Access Control Centers (CACs) - Warehouse in Tattariharju - Marine Guards Residence - Services Requested: - Full-scope janitorial services including daily, bi-weekly, monthly, quarterly, semi-annual, and annual cleaning tasks - Contractor must provide all managerial, administrative, and direct labor personnel - Contractor-furnished materials and equipment (e.g., mops, brooms, detergents, hand towels, toilet paper, door and floor mats) - Service Line Items: - Daily: sweeping, mopping, dusting, vacuuming, restroom cleaning, refilling supplies, trash removal - Bi-weekly: brass polishing, dusting tall furniture, spot cleaning, carpet shampooing - Monthly: appliance cleaning, window blind cleaning, moving furniture for cleaning - Quarterly: window washing (interior/exterior), carpet shampooing in high-traffic areas, trash area sanitization - Semi-annual: waxing, carpet shampooing, light fixture cleaning - Annual: floor assessment and seal coating - Notable Requirements: - Compliance with local Finnish laws and regulations - Security, quality assurance, and personnel conduct standards - VAT must be priced as a separate line item - Proposals must be in English; offerors must be registered in SAM - No specific OEMs or product brands are specified; open to all qualified vendors - Contract is for one year, with options to extend up to 6 additional months

Description

The U.S. Embassy Helsinki is looking to enter into a contractual agreement in a fixed price contract to obtain janitorial services for real property owned or managed by the U.S. Embassy Helsinki, Finland. The properties are located in Kaivopuisto, Toolo and Tattariharju in Helsinki, Finland. The Contractor shall perform janitorial services in all designated spaces. This contract will be for a one-year period.

The contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract, including required equipment and supplies to be used by the contractor personnel performing the necessary tasks. Contractor employees shall be on site only for contractual duties and not for other business purposes. 

We will hold a pre-bid meeting on Wednesday May 13, 2026 at 10:00 a.m. Helsinki time. If you are interested in attending this meeting, please provide your name, company name, email address and telephone number no later than noon Helsinki time on May 11, 2026 by email to helsinkiprocurement@state.gov. Contractors who sign up for the pre-bid meeting will be provided the exact locations closer to this date. We strongly recommend that vendors be present at the site visit in order to provide accurate quotes.

Quotes and possible questions must be submitted to helsinkiprocurement@state.gov by Wednesday May 25, 2026, at noon Helsinki time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted. 

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

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