SAM #19DJ1026Q0007

Preventive Maintenance for Honeywell WEBS Niagara BAS at U.S. Embassy Djibouti

The U.S. Embassy Djibouti is seeking preventive maintenance services for its Building Automation System (BAS), specifically the Honeywell WEBS Niagara platform, across multiple embassy buildings. - Government Buyer: - U.S. Department of State, U.S. Embassy Djibouti, General Services Officer - OEM Highlight: - Honeywell (WEBS Niagara BAS is the specified system) - Requested Services: - Preventive maintenance for Honeywell WEBS Niagara BAS - Includes troubleshooting, system adjustments, trend and alarm configuration, and documentation updates - Three site visits per year, for each year of the contract - Deliverables: detailed reports, checklists, and updated BAS documentation - Contract Structure: - Firm fixed-price contract - Base year plus two one-year option periods (total of three years) - Unique/Notable Requirements: - Contractor personnel must have TOP SECRET clearances for work in secure embassy areas - Strict security and quality assurance standards apply - Locations: - Services performed at U.S. Embassy Djibouti (PB 185 Lot Number 350-B Lotissement Haramous, Djibouti) - Contracting and support offices in Arlington, VA and Washington, DC

Description

Date: April 28, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19DJ1026Q0007.

Enclosed is a Request for Quotations (RFQ) for PMSC Building Automation Systems Contract.  If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.  We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations submittals are due by May 18, 2026, at 16:30 p.m. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

Request For Information deadline is on 05/07/2026 and submitted to djiboutiprocbids@state.gov and copy to kayadse@state.gov. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

Sincerely,

Jesse Flowers

Contracting Officer

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