SAM #80NSSC26931062Q

NASA seeks event space and services for XRISM Science Symposium in June 2027

NASA's Goddard Space Flight Center, through the XRISM Project Science Office and NASA Shared Services Center, is seeking event space and related services for the 2nd International XRISM Science Symposium in June 2027. - Government Buyer: - NASA Shared Services Center (NSSC) - NASA Goddard Space Flight Center (GSFC), XRISM Project Science Office - OEMs and Vendors: - University of Michigan is specified as the sole provider for event space in the main solicitation - Products/Services Requested: - Event space rental for approximately 300 attendees - Audio visual equipment and Wi-Fi access throughout the venue - Food and beverage service (snacks) during morning and afternoon breaks - Mechanism to collect registration fees to offset meeting costs - Banquet venue for attendees (banquet paid for by attendees) - Unique or Notable Requirements: - Ability to collect registration fees on behalf of the event - Banquet venue must be available and paid for by attendees - Event supports international collaboration between NASA and JAXA on the XRISM mission - NAICS code 611310 (Colleges, Universities, and Professional Schools) - Place of Performance: - NASA Goddard Space Flight Center (GSFC) and Detroit, Michigan are both referenced as event locations - Contracting office is NASA Shared Services Center, Stennis Space Center, MS

Description

PLEASE NOTE* THIS IS NOT A REQUEST FOR QUOTES. ANY PRICE OFFERS RECIEVED WILL NOT BE REVIEWED / ACCEPTED AT THIS TIME.

See the attached SOW and request for capability statements. 

All correspondence should reference ID#80NSSC26931062Q to ensure visibility.   

Synopsis:

NASA/NSSC has a requirement for • Provide event space to accommodate approximately 300 attendees with audio visual equipment for June 1-4, 2027. • A mechanism to collect registration fees from attendees and use these funds to partially offset meeting costs, reducing costs to NASA and the US Government. • Wi-fi access throughout the meeting venue • Provide food and beverages (snacks) during morning and afternoon breaks • A venue for a meeting banquet, to be paid for by attendees.. 

NASA/NSSC intends to issue a sole source contract to University of Michigan under the authority of FAR 12.102(a). It has been determined that University of Michigan is the sole provider of Event space needed

NASA/NSSC will be the procuring center for this effort. Performance will be located at NASA/ Goddard Space Flight Center (GSFC).

The Government intends to acquire Non-Commercial items or services using the provisions, clauses and procedures prescribed in  FAR Part 13 for Non-Commercial

The NAICS Code for this procurement is 611310.

Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact not later than 8:00 a.m. Central Standard Time on 5/1/2026. Such capabilities/qualifications will be evaluated solely for the purpose of determining whether or not to conduct this procurement on a competitive basis. A determination by the Government not to compete this proposed effort on a full and open competition basis, based upon responses to this notice, is solely within the discretion of the government.

Oral communications are not acceptable in response to this notice.

NASA FAR Supplement Clause 1852.215-84, Ombudsman, is applicable. The Center Ombudsman for this acquisition can be found at https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf .

Primary Point of Contact:

Monica Wilson

Procurement Assistant III

monica.d.wilson@nasa.gov

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