SAM #36C26326Q0626

VA Procurement: Olympus-Compatible ENT Flexible Scope System & Medical Equipment for Iowa City VA

The Department of Veterans Affairs, Network Contract Office 23 (NCO 23), is seeking sources for a comprehensive ENT Flexible Rhinolaryngoscope Scope System and related medical equipment for the Iowa City VA Health Care System. - Government Buyer: - Department of Veterans Affairs, Network Contract Office 23 (NCO 23), Saint Paul, MN - Place of performance: Iowa City VA Health Care System, Iowa City, IA - OEMs and Vendors: - Olympus (highlighted as the primary OEM for the ENT Scope System and accessories) - Products/Services Requested: - ENT Flexible Rhinolaryngoscope Scope System compatible with Olympus imaging infrastructure - Integration with Olympus N-Stream and VAULTStream platforms - Medical devices and accessories including: - OEV321UH UHD 4K 32 inch Monitors (part number: OEV321UH, qty: 4) - Compact LCD Monitor Arms (MAJ-2147, qty: 4) - TC-C4 Trolley US Set 3 (K10029894, qty: 4) - Nurses Control Arms (MAJ-2167, qty: 4) - NCARE Medical Grade Touch Panels (ISM-1007451, qty: 4) - ENT Scope Hangers (MAJ-2145, qty: 4) - ENT Kits with OTV-S500 and MAJ-2547 Upgrade Pack Strobe (OTV-S500-STROBE, qty: 2) - NTSC with Power Cord (OTV-S200, qty: 2) - Throat Microphones for OTV-S500 (MAJ-2549, qty: 2) - Foot Switches for EVIS EXERA II (MAJ-1391, qty: 4) - CH-S200-XZ-EA-U CH with 3CMOS Autoclavable (CH-S200-XZ-EA, qty: 5) - Light-guide cables (WA03300A, qty: 5) - WA4KS445 UHD 4MM 45 Deg LG Down (WA4KS445, qty: 2) - WA4KS470 UHD 4MM 70 Deg LG Down (WA4KS470, qty: 2) - WA4KS430 UHD 4MM 30 Deg LG Down (WA4KS430, qty: 6) - WA4KS400 UHD 4MM 0 Deg (WA4KS400, qty: 6) - Celon Elite Generator with Power Cord (90002A, qty: 1) - nCare 4K and Accessories (ISM-1200389, qty: 4) - nCare 4K Base Software License (ISM-1200414, qty: 4) - nCare 4K Video Recording in HD (ISM-1200414, qty: 4) - nCare 4K 2nd Channel (ISM-1200415, qty: 4) - IS40916 GX Tally Lamp (IS40916, qty: 4) - VaultStream Content Management License (ISM-1010008, qty: 4) - VaultStream Interfaces License (ISM-1008563, qty: 4) - VaultStream Server Identification Key (VSS-ID-KEY, qty: 2) - Install New VSS Production Server (VSS-INST-NEW-SVR, qty: 1) - Install New VSS Test Server (VSS-INST-NEW-T-SVR, qty: 1) - HL7 Design-Test-Migrate-New (VSS-HL7-CONF-TST, qty: 1) - Video Therapeutic Rhinolaryngoscope (ENF-VT3, qty: 4) - ENF-VH Flexible video HD Rhino Laryngo S (N3828330, qty: 30) - ENF-V3 Flexible ultra thin video Rhino L (N3828230, qty: 2) - Services: - Installation, configuration, testing, and integration with existing Olympus platforms - Software licensing, technical support, data migration, and clinical education/on-site training - Trade-in credit for Olympus equipment - Unique/Notable Requirements: - Brand Name or Equal submissions accepted (Olympus is the reference brand) - Must provide Authorized Distributor Letter if not the manufacturer - Compliance with Buy American Statute required - Equipment must integrate with existing Olympus N-Stream and VAULTStream platforms - Compliance with federal security, privacy, and records management standards - NAICS code: 339112 (Surgical and Medical Instrument Manufacturing) - Firm-fixed-price contract with a 180-day period of performance after order receipt

Description

SOURCES SOUGHT NOTICE ONLY The purpose of this Sources Sought is to conduct market research to procure Brand Name OR Equal Olympus Flexible ENT Scope System. This notice serves to survey the market to ascertain whether or not sources are capable of providing the requested supply/services. This notice also allows potential contractors/vendors to submit a non-binding statement of interest and documentation demonstrating their capability. Please review the DRAFT Statement of Work (SOW) to compare your supply/service to what is requested. Complete the line-items below and submit any documentation supporting your product/service for consideration. Network Contracting Office 23 (NCO 23) is requesting responses from qualified business concerns; the qualifying NAICS code for this effort is 339112 - Surgical and Medical Instrument Manufacturing. The Small Business Administration (SBA) Size Standard for this request is 1000 employees. This Sources Sought is to gain knowledge of potential qualified sources and their size classification(s) (Service Disabled/Veteran Owned Small Business (SD/VOSB), Hub zone, 8(a), small, small disadvantaged, woman owned small business, or large business) relative to NAICS 339112. Responses to this notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this notice, a solicitation announcement may be published. Responses to this notice are not considered adequate responses to any corresponding solicitation announcement. All interested offerors are requested to respond to this notice but are required to respond to the official solicitation announcement in order to be awarded the contract. INSTRUCTIONS: RESPONSES MUST INCLUDE THE FOLLOWING INFORMATION: Primary Information: Company Name: Point of Contact (POC) name: Email address: Phone number: Unique Entity ID No. listed in the System of Awards Management (SAM): Business Size: (Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Small Business Other, Small Business, or Large Business) for the NAICS code 339113. VA National Acquisition Center (NAC), GSA contract or other Federal Supply Schedule with this product listed on it. Please list the number. Where the item/system is: Manufactured Company that manufactures item: IMPORTANT If your firm is a Socio-economic Small Business (SDVOSB, VOSB, Hub zone, 8(a), Small, Small disadvantaged, Woman owned small business), please state if your firm is a Nonmanufacturer under the Nonmanufacturer Rule. For more information about the Nonmanufacturer Rule and how it applies to your firm, click on this Small Business Administration link. Please check the lines below that apply to your firm: a. ____ Business size does not exceed 500 employees. b. ____ Firm is primarily engaged in the retail or wholesale trade and normally sells this type of item being supplies. c. ____ Firm takes ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice. d. ____ Supplies the end products of a small business manufacturer or processor made in the United States. If a future solicitation requires the Buy American Statute, the following two clauses will apply: 52.225-1 Buy American-Supplies 52.225-2 Buy American Certificate Must have an Authorized Distributor Letter issued from the manufacturer if not the manufacturer for this supply acquisition request. The attached SOW is a draft and is NOT finalized. If any portions are unclear, prohibited, and/or you are unsure about the draft description of the requirement, please list your comments and/or concerns in your response so they can be addressed. Response is due 05/07/2026, at 1700 Mountain Time. Please submit e-mail responses to Mr. Dennis Salmonsen, Contract Specialist, at email address: dennis.salmonsen@va.gov. Please place 36C26326Q0317 in the subject line of your email. This notice is to assist the Department of Veterans Affairs in determining qualified sources only. SALIENT CHARACTERISTICS: See DRAFT Statement of Work BRAND NAME or EQUAL for all line-items listed below. Price is not necessary for this Sources Sought. B.1 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 4.00 EA _______________ ____________ OEV321UH UHD 4K 32 inch Monitor 0002 4.00 EA ____________ ____________ COMPACT LCD MONITOR ARM 0003 4.00 EA ____________ ____________ TC-C4 TROLLEY US SET 3 0004 4.00 EA ____________ ____________ NURSES CONTROL ARM 0005 4.00 EA ____________ ____________ NCARE MEDICAL GRADE TOUCH PANEL 0006 4.00 EA ____________ ____________ ENT SCOPE HANGER 0007 2.00 EA ____________ ____________ OTV-S500-STROBE : ENT Kit with OTV-S500 and MAJ-2547 : MAJ-2547 UPGRADE PACK STROBE OTVS500(US) OTV-S500 W/POWER CORD (US)OTV-S500 W/POWER CORD (US) 0008 2.00 EA ____________ ____________ NTSC W/ POWER CORD (EN) 0009 2.00 EA ____________ ____________ THROAT MICROPHONE OTV-S500 0010 4.00 EA ____________ ____________ FOOT SWITCH FOR EVIS EXERA II 0011 5.00 EA ____________ ____________ CH-S200-XZ-EA-U CH wth 3CMOS Autoclavble 0012 5.00 EA ____________ ____________ Light-guide cable, 2.8 mm, 3 m, CF type 0013 2.00 EA ____________ ____________ WA4KS445 UHD 4MM 45 Deg LG Down 0014 2.00 EA ____________ ____________ WA4KS470 UHD 4MM 70 Deg LG Down 0015 6.00 EA ____________ ____________ WA4KS430 UHD 4MM 30 Deg LG Down 0016 6.00 EA ____________ ____________ WA4KS400 UHD 4MM 0 Deg 0017 1.00 EA ____________ ____________ 90002A Celon Elite With Power Cord: Celon Elite Generator w/out power cord WA95622A: USA POWER CORD FOR ESG 0018 4.00 EA ____________ ____________ nCare 4K and Accessories 0019 4.00 EA ____________ ____________ nCare 4K Base Software License 0020 4.00 EA ____________ ____________ nCare 4K Video Recording in HD 0021 4.00 EA ____________ ____________ nCare 4K 2nd Channel 0022 4.00 EA ____________ ____________ IS40916 GX Tally Lamp 0023 4.00 EA ____________ ____________ VAULTSTREAM CONTENT MANAGEMENT LICENSE 0024 4.00 EA ____________ ____________ VaultStream Interfaces License 0025 2.00 EA ____________ ____________ VAULTSTREAM SERVER IDENTIFICATION KEY 0026 1.00 EA ____________ ____________ : INSTALL NEW VSS PRODUCTION SERVER 0027 1.00 EA ____________ ____________ INSTALL NEW VSS TEST SERVER 0028 1.00 EA ____________ ____________ HL7 DESIGN-TEST-MIGRATE-NEW 0029 4.00 EA ____________ ____________ Video Therapeutic Rhinolaryngoscope 0030 30.00 EA ____________ ____________ ENF-VH Flexible video HD Rhino Laryngo S 0031 2.00 EA ____________ ____________ ENF-V3 Flexible ultra thin video Rhino L 0032 1.00 JB ____________ ____________ Clinical Education and On-Site Training 0033 1.00 EA ____________ ____________ TRADE-IN CREDIT- OLYMPUS EQUIPMENT GRAND TOTAL _______________ NOTES: Issuance of this notice does not constitute any obligation whatsoever on the part of the Government to procure these supplies and/or services, or to issue a solicitation, nor to notify respondents of the results of this notice. No solicitation documents exist at this time; however, in the event the acquisition strategy demonstrates that GSA is a viable option for procuring a solution, the RFQ shall be posted to GSA eBuy where only those firms who currently hold a GSA Schedule with the applicable SIN will be able to respond. The Department of Veterans Affairs is neither seeking quotes nor accepting unsolicited quotes, and responses to this notice cannot be accepted as offers. Any information the vendor considers proprietary should be clearly marked as such. The U.S. Government will not pay for any information or administrative costs incurred in response to this Sources Sought notice.

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