Opportunity
Texas DIR/ESBD #582-27-40030
TCEQ Central File Room Operations and Records Management Services Solicitation
Posted
April 27, 2026
Respond By
May 26, 2026
Identifier
582-27-40030
NAICS
561410
This opportunity from the Texas Commission on Environmental Quality (TCEQ) seeks a qualified contractor to operate the agency's Central File Room (CFR) and provide comprehensive records management support: - Government Buyer: - Texas Commission on Environmental Quality (TCEQ) - Main Campus, Austin, TX - Scope of Services: - Operation of the Central File Room (CFR), including: - Physical and electronic records management - Document imaging, review, and redaction - Customer service and training - Emergency and after-hours support - Equipment and supply maintenance, inventory management - Coordination with Texas State Library and Archives Commission (TSLAC) - Key personnel roles required: CFR Project Manager, Administrator, Records Retention Analyst, and others - Compliance with state and federal laws, confidentiality, and quality assurance - Locations: - TCEQ Main Campus, 12118 N Interstate Hwy 35, Austin, TX - CFR located in Building E, Rooms 103-108; additional storage in Building A, Room 124 and Building C, Room 110 - Customer Viewing Area in Building E, Room 103 - Contract Details: - Initial term: 2 years, with three 1-year renewal options - Includes two-month transition periods at start and end, and possible extension up to 184 days - Estimated contract value: $14,500,000 - Notable Requirements: - Dual CTCD/CTCM certification (Cert Number: 1900018023) - Submission of HUB/VetHUB Subcontracting Plan - No specific OEMs or vendors are named in the solicitation.
Description
The Texas Commission on Environmental Quality (TCEQ) is seeking a qualified records management contractor to operate the Agency's Central File Room (CFR) and provide Records Management Support. The contract's initial term is two years with three one-year optional renewal periods. The project involves records management and document handling services across multiple districts in Texas. The estimated contract value is approximately $14,500,000.