Clarke County Granicus #IFB #26-0519

Chiller Replacement at Boyce Elementary School – Trane or Carrier Specified

This opportunity involves the replacement of the chiller system at Boyce Elementary School in Boyce, Virginia for Clarke County Public Schools. - Government Buyer: - Clarke County Public Schools, through the Clarke County Purchasing Office and Clarke County Joint Finance Department - OEMs (Original Equipment Manufacturers): - Trane - Carrier - Eaton/Westinghouse (for electrical breakers) - Vendors must provide: - Delivery and installation of a new chiller (Trane or Carrier) - Compressors must have a five-year warranty; other equipment requires a one-year warranty - Chiller must include vibration isolators and be mounted on the existing concrete slab - Integration with existing chilled water pump - Removal of the existing chiller and associated mechanical/electrical components - New power wiring and watertight conduit (3 #350KCMIL with #4 ground in 3" conduit, 6' seal-tight flexible conduit at connection) - New 3" chilled water supply/return piping with insulation and heat trace for above-grade exterior piping - Floor-mounted expansion tank connected to the chilled water system - Replacement of existing 250A 3 pole breaker with new Eaton/Westinghouse 300A 3 pole breaker in panel A - Addition of 20A single pole breaker for evaporator heater; panel schedule and nameplate updates - Notable Requirements: - Only Trane or Carrier chillers are acceptable - Mandatory pre-bid meeting at the school site for bid eligibility - Project must comply with 2021 Virginia Existing Building Code and fire safety codes - If not completed by the required date, vendor must provide temporary cooling or cover costs - Progressive invoicing allowed with 5% retainage or lump sum upon completion - All labor, materials, insurance, and permits are the vendor's responsibility

Description

The Clarke County Purchasing Office, on behalf of Clarke County Public Schools, is soliciting competitive sealed bids from qualified firms for a chiller replacement at Boyce Elementary School. The project involves the removal of the existing chiller and installation of a new chiller with associated mechanical and electrical work as specified in the solicitation documents. A mandatory pre-bid meeting will be held at the school site to allow vendors to view the job site and ask questions. Only vendors who attend this meeting will be eligible to submit bids. Bids must be received by May 19, 2026, at 3:00 PM local time and will be publicly opened shortly thereafter.

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