Minnesota Supplier Systems #G0210-2000018198

Minnesota IT Services Seeks Venue and Conference Services for Manager Training Event

The State of Minnesota is seeking proposals for hosting the Minnesota IT Services (MNIT) Training and Professional Development Conference for Managers and Supervisors. - Government Buyer: - State of Minnesota, Department of Administration, Office of State Procurement (Admin/State Procurement), on behalf of Minnesota IT Services (MNIT) - Key contacts include Mai N Lor and Mai Nhia Lor - Products and Services Requested: - Venue rental for a conference accommodating approximately 400 attendees - Facility must be within 20 miles of MNIT Central Office at 600 Robert St. N., St. Paul, MN 55146 - Required rooms: general session, registration, lactation, prayer, and breakout rooms - Amenities: tables, chairs, stage, podium, risers, easels, electrical access, Wi-Fi - Catering services for 400 attendees - Breakfast, lunch (buffet or plated), afternoon break, and all-day beverage service - Dietary accommodations (vegan, gluten-free, dairy-free) - Audiovisual equipment and technical support - LCD projectors, wireless presenters, microphones (table, floor, handheld, lavalier), mixer system, sound equipment, large screens - Parking and shuttle services - Shuttle required if parking is not within one-quarter mile of the venue - Preference for free shuttle service - Event hosting and professional conference management - Setup, coordination, compliance with COVID-19 guidelines, and on-site support - Unique or Notable Requirements: - Strict location requirement (within 20 miles of MNIT Central Office) - Facility must provide specialized rooms (lactation, prayer) - Emphasis on diversity, inclusion, and accessibility - Electronic proposal submission via SWIFT portal - Compliance with insurance and cancellation policies - No specific OEMs or named vendors; open to qualified facilities and service providers - All requested services and products must be provided as a comprehensive package

Description

This solicitation aims to establish a contract for Minnesota IT Services (MNIT) to provide training and professional development for managers and supervisors through a conference. The event is scheduled for October 8, 2026, with an estimated attendance of 400 people. The venue must be located within 20 miles of the MNIT Central Office in St. Paul, MN. The contract term is anticipated from June 1, 2026, to January 31, 2027, with an option to extend up to 12 additional months.

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