Edmond Ionwave #RFP26-008

City of Edmond Solicits Administrative Services for Group Health Insurance Plans

The City of Edmond, Oklahoma is seeking proposals for administrative services for its self-funded group health insurance programs. - Government Buyer: - City of Edmond, Oklahoma - OEMs and Vendors Mentioned: - Aetna (medical plan administrator) - Delta Dental of OK (dental plan administrator) - VSP (vision plan administrator) - Cobra Guard (COBRA/retiree billing) - Navia (FSA administration) - Products/Services Requested: - Administrative Services Only (ASO) for self-funded medical, dental, and vision insurance plans - Medical plan administration (Aetna) - Dental plan administration (Delta Dental of OK) - Vision plan administration (VSP) - COBRA administration and retiree billing (Cobra Guard) - Flexible Spending Account (FSA) administration (Navia) - Related services include claims processing, reporting, compliance, account management, network access, pre-certification, disease management, wellbeing management, telemedicine, and integration with third-party PBMs and stop-loss providers - Specific line items include per employee per month (PEPM) fees, claims administration for 861 dental, 902 vision, and 321 FSA participants - Unique or Notable Requirements: - Proposals may be for one or more services - Pricing must be net of commissions; no broker fees will be paid - Dedicated account management and detailed reporting required - Compliance with HIPAA and ability to interface with existing vendors and systems - Implementation deadline of January 1, 2027 - Rate guarantees and performance guarantees requested - Approximately 893 eligible full-time employees - McGriff is the City's sole broker, but the City is open to proposals from other qualified firms - Place of Performance: - City of Edmond, Oklahoma (government offices and facilities)

Description

The City of Edmond is requesting proposals to provide administrative services for group health insurance plans including medical, dental, vision, COBRA administration, and flexible spending account administration. The contract term is for the calendar year 2027 with an option to renew annually based on performance and mutual agreement. The City currently offers self-funded plans with various vendors and seeks proposals for administrative service only agreements. Proposals must be submitted electronically by May 14, 2026, and the City reserves the right to award based on best value, not necessarily lowest cost.

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