SAM #36C24826Q0630

Emergency Janitorial Services Bridge Contract for VA Caribbean Healthcare System and Mayaguez Outpatient Clinic

This emergency procurement ensures uninterrupted janitorial services at VA healthcare facilities in Puerto Rico: - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 8 (NCO 8) - VA Caribbean Healthcare System (VACHS) and Mayaguez Outpatient Clinic (MOPC) - Incumbent Vendor: - OS-DB-JV-2 LLC (OS-DB) - Services Requested: - Complete janitorial and cleaning services - Includes supervision, labor, supplies, materials, and equipment - Healthcare aseptic cleaning in compliance with CDC, Department of Health, and The Joint Commission standards - Scope and Requirements: - Emergency bridge contract due to protest on follow-on solicitation - Services are critical for patient safety, infection control, and facility operations - Must comply with federal and Puerto Rico laws and regulations - Period of Performance: - Base period plus three one-month option periods, exercised at government discretion - Place of Performance: - VA Caribbean Healthcare System, San Juan, Puerto Rico - Mayaguez Outpatient Clinic, Mayaguez, Puerto Rico

Description

This procurement is for an emergency short-term Firm Fixed Price (FFP) bridge contract for Janitorial and Cleaning Services at the VA Caribbean Healthcare System (VACHS) & Mayaguez Outpatient Clinic (MOPC), in accordance with RFO 6.103-1 and 12. OS-DB-JV-2 LLC (OS-DB) shall provide the necessary supervision, labor, supplies, materials and equipment to render complete janitorial services at the aforementioned locations. The Product Service Code (PSC) for this procurement is S201 (Housekeeping Custodial Janitorial). Federal Information Technology Acquisition Reform Act (FITARA) does not apply to this procurement. The required services for Healthcare Aseptic Cleaning Services at VACHS are needed in a short-term basis, due to a protest filed by an interested offeror related to the solicitation for the follow-on Janitorial Services at VACHS & MOPC (RFP no. 36C24825R0040). It was determined that a stay of award of the follow-on contract had to be placed in accordance with RFO 33.105-2(a), to allow for GAO to make a determination of such protest. Since the current contract for Janitorial Services at VACHS & MOPC (contract no. 36C24821C0013) expires on 04/30/2026, a short-term bridge contract is needed. The period of performance of this bridge contract shall be as follows: a. Base Period: May 1, 2026 July 31, 2026 b. Option Period 1: August 1, 2026 August 31, 2026 c. Option Period 2: September 1, 2026 September 30, 2026 d. Option Period 3: October 1, 2026 October 31, 2026 Note: These option periods will be exercised at the Government s discretion. The VACHS has an unusual and compelling need for these services, and failure to obtain such services in a timely will result in a situation in which there is a threat of immediate harm to health, welfare, and safety of life. Furthermore, the agency s mission could be compromised if patient safety and well-being are threatened due to potential safety and infection issues that may arise if these services are not provided. The contractor that currently provides these services can perform this urgent requirement according to the Performance Work Statement (PWS), and in time for the beginning of the Period of Performance of such. In order to continue providing services in a consistent manner and without interruption, VACHS has determined that the incumbent contractor, OS-DB has the knowledge, capability, and competency to complete the work and is a responsible source that can meet the facility s mission. OS-DB s current employees are fully trained in the hospital environment setting. This vendor has full knowledge of the Federal and Commonwealth of Puerto Rico laws, Center for Disease Control (CDC), and the Department of Health regulations. Additionally, employees are fully competent as per The Joint Commission (TJC). A short-term award to such vendor on a sole-source basis for this critical requirement will allow sufficient time for the procurement of a long-term contract. OS-DB has the personnel resources, equipment capabilities, and experience to perform the work according to VA s requirements immediately. This proposed action will allow sufficient time for GAO to make their determination on the received protest, and for a long-term contract to be awarded. To avoid interruption of janitorial services it is in the best interest of the Government to award a contract to the incumbent OS-DB, while the protest is resolved.

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