Utah Public Procurement Place U3P #DF26-23

Tooele County Solicits EHR System for Behavioral Health Billing and Claims

Tooele County Department of Human Services is seeking a secure, scalable Electronic Health Record (EHR) system to centralize behavioral health billing and claims for a network of provider organizations. - Government Buyer: - Tooele County Department of Human Services (Procurement Manager: Daniel Folks) - Products/Services Requested: - Electronic Health Record (EHR) system for behavioral health billing and claims - Provider submission portal with secure authentication - Web-based and API submission capabilities - Data validation and workflow management tools - Billing integration (claims-ready dataset generation in ANSI 837 format) - Robust reporting features - Modular, API-first architecture supporting HL7, FHIR, and HIE interoperability - HIPAA and PHI compliance (encryption, audit logging, secure cloud hosting) - Implementation, configuration, and support services - Initial and ongoing training for County and provider staff - Post-implementation help desk and support (minimum 60-day stabilization) - Quantities and Scope: - Platform to serve approximately 15 provider organizations - Estimated 2,500 claims processed annually - Unique/Notable Requirements: - Full HIPAA and PHI compliance - Scalable, modular, and API-first design for future EHR expansion - Interoperability with industry standards (HL7, FHIR, HIE) - Centralized data submission and billing workflows - Ongoing training and support for all users - No specific OEMs or vendors named; open to all qualified providers with experience in HIPAA-compliant behavioral health claims systems.

Description

Tooele County Department of Human Services is seeking proposals from qualified vendors to provide and implement a secure, scalable Electronic Health Record (EHR) system for the County's behavioral health billing and claims needs. The system should centralize and standardize workflows for data submission and billing across a distributed network of healthcare providers. The platform must include a provider submission portal, data validation and workflow management, billing integration, and ensure full compliance with HIPAA and PHI requirements. The contract period includes a base year and four option years, with a desired go-live target of October 1, 2026.

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