SAM #36C26226Q0688

Upgrade of Dental Imaging Servers to MiPACS Solution for VA San Diego Dental Clinic

The Department of Veterans Affairs is seeking to upgrade the dental imaging infrastructure at the VA San Diego Dental Clinic. - Government Buyer: - Department of Veterans Affairs (VA) - VISN 22 Network Contracting Office - Contracting Office locations: Gilbert, AZ and Long Beach, CA - OEMs and Vendors: - MiPACS (Dental Enterprise Solution) - Planmeca (current Romexis platform) - Products/Services Requested: - MiPACS Storage Server and Dental Enterprise Viewer (1 lot) - MiPACS Dental Imaging Upgrade and Maintenance (1 lot) - Technical and Integration Requirements: - Migration of dental imaging data from Planmeca Romexis to MiPACS - Implementation of secure, scalable MiPACS Storage Servers - Integration with existing VA systems and imaging devices - Compliance with VA data security policies and federal regulations, including HIPAA - Notable Requirements: - Solution must support seamless migration and interoperability with current Planmeca infrastructure - Must meet all VA and federal data security standards - Place of Performance: - Jennifer Moreno VA Medical Center Dental Clinic, San Diego, CA - VA San Diego Dental Clinic - No specific OEM part numbers provided; quantities are one lot each for main items.

Description

THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 311914 (size standard of 750 Employees). Responses to this sources-sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources-sought, a solicitation announcement may be published. Responses to this sources-sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 22 Network Contracting Office, is seeking sources that can provide the below requested items for MiPacs Server.

VA San Diego Dental currently uses and operates under Planmeca s Romexis dental imaging and practice management software suite, widely used in dental practices and healthcare settings to manage dental imaging and patient data. Romexis Server provides a centralized platform for storing, managing, and accessing dental images and veteran patient information. It integrates with various dental imaging devices and software solutions, facilitating a comprehensive and efficient workflow within dental practices. The current operating system is no longer supported by VA OI&T and require update to the newest available OS (Windows 10 IoT Enterprise LTSC 2021).

This procurement is intended to upgrade its existing dental imaging servers from the current Planmeca Romexis platform to the MiPACS Dental Enterprise Solution. This procurement aims to enhance the management, storage, and retrieval of dental images across VA dental facilities. The upgrade will include the migration of dental imaging data, implementation of secure and scalable MiPACS Storage Servers, integration with existing VA systems and imaging devices, and configuration to ensure compliance with VA data security policies and federal regulations, including HIPAA. Veteran dental x-ray images will be stored and maintained on premises using VA-managed hard storage infrastructure.

Item Information:

ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001

1.00 LT

MIPACS STORAGE SERVER AND DENTAL ENTERPRISE VIEWER

0002

1.00 LT

MIPACS DENTAL IMAGING UPGRADE AND MAINTENANCE.

GRAND TOTAL

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies that will be satisfactory. It is the responsibility of the interested to demonstrate to the government that the interested parties can provide the product that fulfills the required specifications.

If you are interested and capable of providing the sought-out supplies, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:
(1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc. (2) Is your company considered small under the NAICS code (311914) identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you re a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) If possible, please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items" meet all required salient characteristics. Responses to this notice shall be submitted via email to Anette.doan@va.gov. Telephone responses shall not be accepted. Responses must be received no later than 05/06/2026, at 12:00 p.m. Pacific Standard Time (PST). If a solicitation is issued it shall be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

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