SAM #36C25626Q0697

Annual Planned Maintenance for Backup Generators at Alexandria VA Medical Center

The Department of Veterans Affairs is conducting market research for annual planned maintenance inspections on backup generators at the Alexandria VA Medical Center in Pineville, Louisiana. - Government Buyer: - Department of Veterans Affairs, Network Contracting Office 16 (Houston, TX and Ridgeland, MS offices) - OEMs (Original Equipment Manufacturers): - Generac - Cummins - Perkins - Whisper Watt - Terex - Vendors: No specific vendors named; open to all qualified sources - Products/Services Requested: - Annual planned maintenance inspections and servicing for multiple diesel-fueled backup generators - Generac SD300 (300 kW), SD200 (200 kW), SD100 (100 kW) - Cummins TMC125, DCA45SSIU4F, and other Cummins models - Perkins Mounted Trailer Generator - Whisper Watt Mounted Trailer Generators - Terex Mounted Trailer Generator - Services include: - Testing alarms, emergency shutdowns, fuel systems, engine components, batteries, governors, controls - Annual servicing (oil/filter changes, load testing, control wiring inspection, etc.) - Furnishing all labor, parts, supplies, transportation, trained personnel, and management - Unique/Notable Requirements: - Vendors must provide capability documentation and estimated pricing for market research - All prospective contractors must be registered in the System for Award Management (SAM) - Annual servicing must be completed by September 30 each year, starting in 2026 - Maintenance covers both stationary and trailer-mounted generators from multiple OEMs

Description

Sources Sought Notice

Sources Sought Notice

Page 4 of 4 Sources Sought Notice *= Required Field Sources Sought Notice

Page 1 of 4 DISCLAIMER: THIS IS A SOURCES SOUGHT NOTICE ONLY. THIS IS NOT A REQUEST FOR QUOTE, PROPOSAL, OR BID

The purpose of this sources sought notice is to identify potential sources which will aid in defining the procurement strategy for example set-aside, sole source, unrestricted of a solicitation the VA intends on issuing in the near future. Please review the attached document for more details on this requirement.

See attached 36C25626Q0697 and Scope of Work

Description: The Department of Veterans Affairs (VA), Alexandria VA Medical Center in Pineville, LA is seeking information from potential vendors on their ability to provide planned maintenance (PM) inspections on Backup Generators at the Alexandria VAMC. The Contractor shall furnish all labor, parts/supplies, transportation/travel, trained personnel, and management for non-personal services as listed in the attachment.

THIS IS A SOURCES SOUGHT NOTICE ONLY. Small Business Concerns are encouraged to provide responses to the description/service in order to assist the Alexandria VAMC in determining potential levels of competition and general market pricing available in the industry. Therefore, vendors are requested to submit estimated market research pricing along with their responses to the above. The estimated pricing will be considered when determining the procurement strategy for the forthcoming solicitation. THIS SOURCES SOUGHT IS NOT A SOLICITATION OR REQUEST FOR COMPETITIVE QUOTES. The VA will NOT be responsible for any costs incurred by interested parties in responding to this sources sought notice. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Responses are due by 10:00A.M. (Central Time), on April 27, 2026; size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format or Portable Document Format (PDF) via email to jeneice.matthews@va.gov the subject line shall read: Sources Sought 36C25626Q0697 PM Inspections on Backup Generators Alexandria VAMC. NO SOLICITATION EXISTS AT THIS TIME. All interested parties shall submit clear and convincing documentation demonstrating their capability to satisfy the requirement. Capability documentation should include general information and technical background describing in detail the prospective contractor's capability and experience that will demonstrate the ability to support the requirement. Information provided will be used solely by Alexandria VAMC as Market Research and will not be released outside of the Alexandria VAMC Purchasing and Contracting Team.

Additional Links:Department of Veterans Affairs

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