SAM #36C78626Q50119

Comprehensive Grounds and Cemetery Operations Services for Fort Missoula National Cemetery

The Department of Veterans Affairs National Cemetery Administration is seeking a contractor to provide comprehensive grounds and cemetery operations services at Fort Missoula National Cemetery in Missoula, Montana. - Government Buyer: - Department of Veterans Affairs (VA), National Cemetery Administration (NCA), Centralized Contracting Division, Quantico, VA - Local office: Fort Missoula Post Cemetery - No specific OEMs or commercial vendors are named; this is a service-based procurement. - Services Requested: - Grounds maintenance (mowing, trimming, aeration, dethatching, edging, overseeding, fertilization, weed and pest control) - Ornamental maintenance (mulching, pruning, fertilization, pest control) - Leaf collection and floral removal - Turf establishment and repair (1,500 units) - Sunken grave repair (3 units) - Soil amendments, turf insect and disease control (optional line items) - Tree pruning and removal (medium and large trees), tree planting (optional line items) - Interment services for casketed and cremated remains - Headstone setting and cleaning - Gravesite ceremony setup - Hard surface maintenance (power washing, snow/ice removal, sweeping/blowing) - Irrigation maintenance and repair (7 units) - Memorial Day grave flag placement/removal - Trash disposal (12 units) - Notable Requirements: - 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) - Performance-based contract with detailed specifications in attachments - Site visit strongly encouraged for offerors - Vendors must be registered in SAM.gov - Period of performance includes a base year with four one-year option periods - Place of performance is Fort Missoula National Cemetery, Missoula, MT

Description

Please review attached documents. 

ADMINISTRATIVE GUIDANCE FOR OFFERORS

Set-Aside

This acquisition will utilize a Tiered Set-Aside Approach.

Tier 1 – SDVOSB

The Government will first evaluate quotations from Service-Disabled Veteran-Owned Small

Businesses (SDVOSB) in accordance with VAAR 819.7006.

Tier 2 – VOSB

The Government will first evaluate quotations from Service-Disabled Veteran-Owned Small

Businesses (VOSB) in accordance with VAAR 819.7007.

Tier 3 – Small Business

If adequate SDVOSB or VOSB competition is not received, the Government reserves the

right to evaluate quotations from other Small Businesses.

Site Visit:

A site visit is scheduled is 4/30/2026 @ 9:00 am, the meeting place is the Parking Lot for Ft. Missoula National Cemetery. The meeting for Vendors shall report to the Parking Lot upon arrival and must arrive on time. Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled.

Vendor Questions:

All vendor questions regarding this solicitation shall be submitted by email to the david.hester@va.gov no later 5/1/2026 9:00 am MTN. Questions received after this deadline may not be addressed, and answers will be provided via amendment no later than 5/5/2026 on SAM.gov.

Late Quotes:

Late quotes will not be accepted. Vendors are responsible for ensuring that their complete quote is submitted prior to the solicitation closing date and time.

SAM Registration:

Only quotes submitted by vendors that are actively registered in SAM.gov at the time of quote submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.

Amendments:

Vendors are responsible for monitoring SAM.gov for all solicitation amendments up to the closing date. Failure to acknowledge or comply with amendments may result in the quote being deemed non-responsive.

Review of the Solicitation:

Vendors shall read the entire solicitation, including all sections, attachments, specifications, and amendments, prior to submitting a quote. Vendors are responsible for ensuring that all requirements are addressed in their submission.

Completeness of Quote:

The Government will evaluate only the information submitted. The Government will not make assumptions about vendor capabilities, technical approaches, or past performance not clearly documented in the quote. Vendors must provide complete, accurate, and detailed responses to all solicitation requirements.

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