SAM #FN1616-26

UNICOR RFI: Installation Services for Office Furniture Group

UNICOR, Federal Prison Industries, Inc. (a component of the Department of Justice), is seeking information from contractors regarding installation services for its Office Furniture Group. - Government Buyer: - Department of Justice, UNICOR, Federal Prison Industries, Inc., Office Furniture Group - OEMs and Vendors: - UNICOR is the only OEM/vendor referenced - Products/Services Requested: - Installation services for a wide range of office furniture products, including: - Systems furniture - Movable/demountable walls and privacy screens - Work surfaces and storage products - Office enhancements and case goods (Baritone Wood, Integrate Laminate, Harmony Laminate, Relevate Wood) - Seating (ergonomic task, lounge, executive, guest, drafting stools, stacking chairs) - Tables (breakroom, conference, occasional, training/classroom, float, coffee, end, sofa) - Files, bookcases, storage (lateral files, storage pedestals, vertical filing systems, bookcases) - Lockers, pallet racking, and accessories (wood accessories, monitor arms, ergonomic keyboards, mouse pads, CPU holders, desk lights, access rails, cable management) - Ancillary items (packaged office, miscellaneous items) - Installation services include: - Teardown, new installation, reconfiguration - Evening/weekend work, handling unusual site conditions, stair carries - Job site cleanup, daily disposal/trash removal - Warehouse receiving/delivery - Go-back installations and coordination with customers and UNICOR project management - Use of part number INS8058 for installation services - Unique or Notable Requirements: - Compliance with Department of Labor Wage Determinations and union scale wages when applicable - Strict reporting and documentation requirements - Full-time staff required for key positions (regional/national installation managers, site managers, go-back coordinators) - Security requirements including REAL ID and NCIC checks - Place of performance is primarily Washington, DC, but may include other regions and OCONUS locations - This is an RFI for information gathering only and will not result in a contract

Description

Request for Information (Sources Sought)

FPI-RFI-INSTALLATIONS     # RFI0016-26

Issue Date: April 22, 2026

Submittal Due Date: May 1st @ 10am EST

Issuing Company: UNICOR, Federal Prison Industries, Inc.

                        Office Furniture Group

                              400 First Street, NW

                        Washington, DC 20534

                        POC: Brent Ponder, Contract Specialist

Email: Brent.Ponder@usdoj.gov

SUBJECT: THIS IS A REQUEST FOR INFORMATION FOR INSTALLATIONS.

All information in this request is considered confidential and shall not be used by the Respondent for any reason other than responding to this request. This is a Request for Information (RFI) and your response is NOT an offer. The results of this Request for Information (RFI) will be used to develop an Acquisitions Strategy, AND WILL NOT RESULT IN A CONTRACT OF ANY TYPE.

This request does not obligate UNICOR OFG to pay any cost that any Respondent incurs in the preparation of its response. All costs associated with the preparation of a response to this request will be borne solely by the Respondent. All submitted responses shall become the property of UNICOR OFG and will not be returned.

UNICOR, Federal Prison Industries (FPI) is soliciting proposals for potential contractors to provide Installations for Office Furniture Group (OFG).

DESCRIPTION/STATEMENT OF WORK

UNICOR Office Furniture Group has a contract requirement for installation services of systems furniture and case goods. In addition to systems and case goods, successful offeror(s) will be required to install seating and accessory items. Offeror(s) may be required to provide installation of the following:

Teardown of a workstation Installing new workstation Reconfiguration of a workstation Evenings/Weekend Work Unusual site conditions (i.e. long push) Stair carries Clean up of job site Daily Disposal/Trash Removal

Product to be installed may consist of but not limited to:

Systems Movable/Demountable Walls Privacy Screens/Panels Work Surfaces

Storage Products Miscellaneous Office Enhancements

        UNICOR Case Goods Product Line Baritone Wood (Including knockdown product) Integrate Laminate (Including knockdown product) Harmony Laminate (Including knockdown product) Relevate Wood (Including knockdown product)

UNICOR Seating Ergonomic Task Lounge (1, 2, and 3 seatings) Executive Guest and Reception Drafting Stools Stacking Chairs

Tables Breakroom Conference Occasional Training/Classroom Float Coffee Table End Table Sofa Table

Files/Bookcases/Storage Lateral files - Wood, Metal, and Laminate (2, 3, 4, and 5 high) Stationary/Mobile Storage Pedestals - Wood, Metal, and Laminate Vertical filing Systems - Wood, Metal, and Laminate (4 and 5 high) Bookcases - Wood, Metal, and Laminate (2, 3, 4, and 5 high) Lockers Pallet Racking

Accessories Wood Accessories Monitor Arms Ergonomic Keyboards Mouse Pads CPU Holder and Mount Desk Lights Access Rails Cable Management

     Ancillary Items Packaged Office Miscellaneous Items

Offeror(s) may be required to attend pre-installation site meetings. In order for offeror(s) to receive payment, pre-installation meeting participants will be documented and signed off on by all parties. Sign-in sheet will be emailed to a specific email address provided by UNICOR. Offeror(s) will not be required to provide the following: Carpeting, and painting under the subsequent contract. However, if entry level electrical is noted in the statement of work it will be required to be completed by a certified electrician. The selection and the procurement of the certified electrician should be done by the awarded Offeror(s).

For projects that require warehousing, there will be a receive/deliver line on the install statement of work. Successful offeror(s) shall establish installation facilities in such a manner that receipt, inspection, and delivery of UNICOR product occurs by the customer’s due date. These facilities shall be sufficiently equipped with equipment to load and unload product from delivery trucks, e.g., forklifts and pallet jacks. Installers will enter ship-to information into SAP within 5 business days of receipt of the award on projects with receive/deliver and notify UNICOR project management. Offeror(s) will forward ship-to information to UNICOR project manager if UNICOR has not provided SAP access. Deliveries should be coordinated with the customer within 2 business days of receipt of the complete order, and installation shall occur within 14 days unless otherwise directed. If the complete order is not received by the estimated delivery date, the offeror shall notify the UNICOR Project Manager immediately. Any missing or damaged product must be reported within specified time frames, with photographs if applicable. Failure to do so may result in damages being assessed to the offeror.

For all projects shipping to site, within 5 business days of receipt of the purchase order, the installer shall contact the customer to set up an installation date. The installation should start within 5 days of the original estimated delivery date unless a different schedule is agreed upon in writing. All freight must be inventoried within 1 business day and inspected within 2 business days. Damages or discrepancies must be reported within those time frames. Concealed damages must be photographed and reported promptly. The installer shall note any carrier damages on the bill of lading before signing for acceptance unless not possible. The UNICOR Quality Manager will issue a Return Authorization within 10 working days of notification of damaged goods. UNICOR’s delivery window is 9 am to noon, but requests for specific times, including 8 am, can be made. Offerors must provide daily receiving reports, notify UNICOR of shortages/damages immediately, and document damages with photos when possible. Final inspection and punch lists must be completed before project completion, with signed acceptance forms from the customer.

Storage of product is free for 30 days; beyond that, costs must be communicated and approved in advance. Successful offerors are responsible for tracking shipments and coordinating deliveries within the specified time frames. They are also responsible for returning to complete punch list items (go-backs) within 14 days, with travel time considerations. SAP access must be maintained for tracking and updating shipment information. All work on government premises must comply with applicable rules and regulations. Key personnel include the National Installation Manager, Regional Installation Managers, Site Installation Managers, and Go-back Coordinators, all of whom must be full-time employees of the offeror. The offeror must provide a detailed list of installers, subcontractors, and locations, and keep it updated bi-annually. UNICOR may perform onsite inspections and request corrective actions within specified time frames. Staff must have valid security credentials, including REAL ID and NCIC checks. The use of EPA SmartWay® Transport carriers is encouraged for environmental reasons. Definitions of terms such as Acceptance Form, Accessories, Case Good Furniture, Carrier Damages, Chargeback, Delivery Order, Final Punch List, and others are provided for clarity.

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