SAM #36C25226Q0416

Sole Source Preventive and Corrective Maintenance for Zeiss Optical Equipment at VA Facilities

This opportunity involves a sole source procurement by the Department of Veterans Affairs Great Lakes Acquisition Center for preventive and corrective maintenance of Zeiss optical equipment at three Wisconsin VA facilities. - Sole source contract intended with ProAim Americas, LLC, the only authorized service provider for Zeiss Meditec USA, Inc. - Services cover Milwaukee VA Medical Center, Milo C. Huempfner VA CBOC (Green Bay), and John H. Bradley CBOC (Appleton). - Requirements include: - OEM authorization and use of only new OEM parts (no gray market or counterfeit items) - OEM-certified technical personnel - Ability to purchase OEM parts and use OEM billable service if needed - One-business-day on-site response time - Interested vendors must provide proof of OEM authorization, technical certification, and ability to source OEM parts. - NAICS code: 811210 (Electronic and Precision Equipment Repair and Maintenance) - Period of performance: Base year (Sept 1, 2026 – Aug 31, 2027) plus four option years - Place of performance: Three VA facilities in Wisconsin - Contracting office: VA Great Lakes Acquisition Center, Milwaukee, WI

Description

Under Statutory Authority 41 U.S.C. 1901 the VA Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with ProAim Americas, LLC to provide preventive and corrective maintenance of the Zeiss optical equipment at the following facilities: Milwaukee VA Medical Center in Milwaukee, WI, Milo C. Huempfner VA Community Based Outpatient Center (CBOC) in Green Bay, WI, and John H. Bradley CBOC in Appleton, WI. ProAim Americas, LLC is the sole vendor authorized of the Original Equipment Manufacturer (OEM), Zeiss Meditec USA, Inc to provide the service.

This acquisition is conducted under the authority of 41 U.S.C. 1901 Simplified Acquisition Procedures as implemented in FAR 13.106-1(b)(2), only one responsible source and no other supplies or services will satisfy agency requirements. The NAICS Code is 811210.

This Notice of Intent is not a request for competitive quotes. No solicitation documents are available, and telephone requests will not be honored. However, if a firm believes it can meet the requirements it must furnish information about its products and services, as well as references from other customers who are using these products and services to the Contracting Officer by 10:00am CDT on 04/27/2026. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. This evidence shall include the following:

1.) A letter from the Original Equipment Manufacturer (OEM) stating vendor is an authorized distributor per clause 852.212-71(c). 2.) Proof vendor can purchase OEM parts, if required. 3.) Proof all technical personnel are OEM certified. 4.) Proof the firm can utilize OEM s billable service, if using. 5.) Proof vendor can abide by the required response time of on-site service within one (1) business day.

Responses received will be evaluated, however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Officer will proceed with the sole source negotiation with ProAim Americas, LLC.

Capability statements shall be submitted by email only as a MS Word or Adobe PDF attachment to Eileen Meyer at eileen.meyer@va.gov. TELEPHONIC INQUIRIES WILL NOT BE ACCEPTED.

VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023) (a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory. (b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. (c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. (End of clause)

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