Gaston County Civicplus #2026-001A

Gaston County Solicits Secure On-Site Shredding Services for County Facilities

Gaston County, North Carolina is seeking proposals for secure, on-site document shredding services for multiple county departments and facilities. - Government Buyer: - Gaston County, North Carolina - Services Requested: - On-site secure shredding and destruction of confidential documents - Provision of locked collection containers (shred bins/consoles) at county facilities - Scheduled recurring pickups (weekly, biweekly, or monthly) - On-call and emergency shredding services - On-site mobile shredding at all service locations - Certified destruction with chain-of-custody documentation - Recycling and environmentally responsible disposal of shredded materials - Unique/Notable Requirements: - NAID AAA Certification for cross-cut shredding - Compliance with HIPAA, IRS Publication 1075, and North Carolina public records/privacy laws - Vendors must have at least three years of experience with government or institutional clients - Ability to service locations with accessibility constraints - Dedicated account representative required - Vendors must be registered to do business in North Carolina and maintain specified insurance coverage - Pricing must be provided per container size, pickup frequency, and for emergency services - No specific OEMs or vendors are named in the solicitation - Contract Term: - Initial term of three years, with two optional one-year renewals (maximum five years)

Description

Gaston County is requesting proposals for on-site shredding services at multiple county departments and locations. The services include secure, confidential document shredding and destruction, secure locked collection containers, certified destruction, recycling, and chain-of-custody documentation. The contract term is three years with two one-year renewal options. Proposals must be submitted by email by May 1, 2026, and the contract will comply with applicable federal and state confidentiality requirements including HIPAA and IRS Publication 1075.

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